Balance the Batch Header Record

After entering all the transactions, you must balance the batch header record before posting the batch to the accounts receivable record.

Open NextGen® Enterprise PM.
On the main toolbar, select Posting .
The Batch Posting window opens.
Select a batch, select the open menu icon, and then select Ledger.
The Transaction Ledger window opens.
Select Header.
The Batch Maintenance window opens.
Compare the amount in Total Billed, Total Allowed, and Total Paid of the Batch Maintenance window to the Transaction Ledger window. If the amounts do not match, change the amounts as necessary.

CAUTION:
Every batch item entered will have a corresponding billed amount is entered. If you have a charge of $25.00 and you receive two separate checks to apply to the charge, the charge shows on the ledger twice. The billed amount for the two checks is $50.00, not $25.00.
Verify that the number of payments match the payments on the ledger. Do not include adjustments.

Note: The Payments field along with the Sub Batches check box and Members field appear only if Enable Batch Groups is selected on the General tab of the Practice Preferences window.
When the ledger and header match, select OK in the Batch Maintenance window and then select Close in the Transaction Ledger window.
The Batch Posting window opens, and the batch shows a status of Balanced.

Note: When entering Total Paid and Number of Payments, it is often helpful to print the Batch Transaction record. This information is included on the report.