Workgroups

File Maintenance Help for NextGen® Enterprise

Workgroups

Remote scanning in NextGen® Document Management requires that all remote locations, as well as the primary location, be part of a workgroup. A workgroup is simply one or more IP addresses that exist on one end of a router. A workgroup can belong to a different practice or enterprise than the workgroup to which the primary location belongs. You should set up a Workgroup for each range of IP addresses within a physical location. If you do not use the Remote Scanning Network Service with NextGen® Document Management, you can still configure Workgroups so that you can use the Cache location associated with each Workgroup. Provided its IP address is valid, the Workgroup Cache location overrides the Cache location specified in Practice Preferences. Before You Set Up Workgroups Set Up Workgroups Based on IP Addresses You can include all remote locations and the primary location in a workgroup. Parent topic: Master Files - System

File Maintenance Help for NextGen® Enterprise 8

Storage Locations

A storage location is a folder on your network that holds the scanned images and documents you generate when you use NextGen® Document Management. Storage location setups must exist in File Maintenance before you can assign any of them to serve as either a permanent or temporary archive or cache for scanned images. If you are using NextGen® Document Management for a single location, then you can create only one network storage location to serve as the Network Share Location - the permanent location for all scanned images. CAUTION: In order to comply with the Health Insurance Portability and Accountability Act (HIPAA) and the Certification Commission for Healthcare Information Technology (CCHIT) requirements for security of patients’ medical information, NextGen Healthcare strongly recommends that any and all instances of patients’ Protected Health Information (PHI) that are stored on portable media devices be encrypted using the Advanced Encryption Standard (AES) – 128-bit or higher. F

File Maintenance Help for NextGen® Enterprise 8

Configure Workgroup

In File Maintenance, select Master Files > Systems > Workgroups. The Workgroups List window opens. Select the Open Menu button and select New. The Workgroup Configuration window opens. Enter a name for the workgroup in the Workgroup Name field. From the list of existing storage locations in each field, select a storage location for each of the following fields: Scan To Location - The original location where the scanned images are sent. File From Location - The location from which each scanned image is filed. Cache Location - The local location where images are stored for quick access. When you specify a storage location as the Cache Location, NextGen® Document Management looks in the cache for a requested remote image. If it finds the image in the cache, image access time is greatly improved. If NextGen® Document Management does not locate the image in the cache, it looks in the main image archive. Storage locations that are already assigned to a workgroup are not available for assignm

File Maintenance Help for NextGen® Enterprise

Set Up Workgroups Based on IP Addresses

Before you begin Set up remote connections and storage locations. Obtain the starting and ending IP addresses for the workgroup you want to create. You can obtain the IP address information from your network administrator. A workgroup consists of one or more IP addresses that exist on one end of a router. A workgroup can belong to a practice or enterprise that is different from the practice or enterprise associated with the workgroup for the primary location. You should set up a workgroup for each range of IP addresses within a physical location. If you do not use the remote scanning network service with NextGen® Document Management, you can still configure each workgroup to use its associated cache location. If the IP address is valid, the workgroup cache location overrides the cache location specified in Practice Preferences. Open File Maintenance. In Master Files, select System > Workgroups. The Workgroups List window opens. Select the open menu button, and then select New. The Work

NextGen® Document Management User Guide,

Set Up Workgroups Based on IP Addresses

Before you begin Set up remote connections and storage locations. Obtain the starting and ending IP addresses for the workgroup you want to create. You can obtain the IP address information from your network administrator. A workgroup consists of one or more IP addresses that exist on one end of a router. A workgroup can belong to a practice or enterprise that is different from the practice or enterprise associated with the workgroup for the primary location. You should set up a workgroup for each range of IP addresses within a physical location. If you do not use the remote scanning network service with NextGen® Document Management, you can still configure each workgroup to use its associated cache location. If the IP address is valid, the workgroup cache location overrides the cache location specified in Practice Preferences. Open File Maintenance. In Master Files, select System > Workgroups. The Workgroups List window opens. Select the open menu button, and then select New. The Work

NextGen® Document Management Help,

Set Up Workgroups Based on IP Addresses

Before you begin Set up remote connections and storage locations. Obtain the starting and ending IP addresses for the workgroup you want to create. You can obtain the IP address information from your network administrator. A workgroup consists of one or more IP addresses that exist on one end of a router. A workgroup can belong to a practice or enterprise that is different from the practice or enterprise associated with the workgroup for the primary location. You should set up a workgroup for each range of IP addresses within a physical location. If you do not use the remote scanning network service with NextGen® Document Management, you can still configure each workgroup to use its associated cache location. If the IP address is valid, the workgroup cache location overrides the cache location specified in Practice Preferences. Open File Maintenance. In Master Files, select System > Workgroups.The Workgroups List window opens. Select the open menu button, and then select New. The Workg

Workgroups

Recommendations

Workgroups

Storage Locations

Configure Workgroup

Set Up Workgroups Based on IP Addresses

Set Up Workgroups Based on IP Addresses

Set Up Workgroups Based on IP Addresses

Workgroups

Workgroups

Storage Locations

Configure Workgroup

Set Up Workgroups Based on IP Addresses

Set Up Workgroups Based on IP Addresses

Set Up Workgroups Based on IP Addresses