Sample Security Right Setup

File Maintenance Help for NextGen® Enterprise 8

Refund Vendor Matching Security Right Setup

Security rights in System Administrator control user access to refund vendor matching and refund transactions in NextGen® Enterprise PM. By default, user groups do not have access to vendor matching. In System Administrator, select a user group. Note: You may create a user group specifically for vendor matching purposes. On the Rights tab, expand OPERATIONSTransactions. Select Vendor Matching and set the Access Rights to Yes. Within a pending refund transaction in the Payment Entry window in NextGen® Enterprise PM, users will have access to the Vendor Matching Lookup button, Refund Name/Address section, and the View Chart button. To grant additional security rights to the user group, do the following: To allow user groups to enter new refunds or modify fields, other than those in the Refund Name/Address section, select Rights > MODULES > Transactions > Transaction Adjustments/Refunds and select the Add and Update Access Rights. Users with only the Transaction Adjustments/Refunds permis

File Maintenance Help for NextGen® Enterprise 8

Refund Vendor Matching Setup

You can setup for refund vendor matching in System Administrator by enabling security rights to specific user groups to make vendor matching available and allowing them to create and delete refund transactions. In File Maintenance, you can set vendor cross-reference labels that will be used to match refund vendors from an external system to refund transactions under Enterprise Preferences. You must set the Task Approval Profile Master Files for refund transaction approvals. Note: Task approval actions are recorded by the Task Field Modified significant event. Refund Vendor Matching Security Right Setup Parent topic: Vendor Labels Tab

File Maintenance Help for NextGen® Enterprise

Set Up Rights to Match Refund Vendors

Security rights in System Administrator control whether users can match refund vendors and refund transactions in NextGen® Enterprise PM. By default, user groups do not have access to vendor matching. You must set the Task Approval Profile master files for refund transaction approvals. Task approval actions are recorded as a Task Field Modified significant event. In System Administrator, select a user group. Note: You may create a user group specifically for vendor matching. On the Rights tab, expand OPERATIONS > Transactions. Select Vendor Matching, and for Access Rights, selectYes. Users can access the Vendor Matching Lookup button, the Refund Name/Address section, and the View Chart button for pending refund transactions in the Payment Entry window in NextGen® Enterprise PM. To allow user groups to enter new refunds or modify fields other than those in the Refund Name/Address section, do the following: Select Rights > MODULES > Transactions > Transaction Adjustments/Refunds. Under A

File Maintenance Help for NextGen® Enterprise

Set Up Vendor Labels for Enterprises

Vendor labels are displayed in NextGen® Enterprise PM in the Refund section of the Payment Entry window and in the Vendor Matching Lookup window. You do not need to create these labels if you do not use a third-party refund system. Note: For successful matching of the labels, you must have appropriate tables set up in the database. You can contact NextGen Healthcare Support for assistance. To open the Enterprise Preferences window, do one of the following: From NextGen® Enterprise PM, select Admin > > Preferences > Enterprise. From File Maintenance, select Master Files > System > Enterprises, and from the list, choose an enterprise and then select Preferences. From Preference List, select Vendor Labels tab. Under Vendor Matching Labels, enter a label for each user-defined field. Select OK. Set Up Rights to Match Refund Vendors You can set up security rights for users to view, add, or delete refunds from vendors in System Administrator.

Help Guide for NextGen® Enterprise PM 8

Reversing Payments, Adjustments, and Refunds

Before you can reverse payments, adjustments, or refunds, you must have the following rights assigned in System Administrator: Reverse Adjustment to enable users to reverse adjustments from the Transactions tab on the patient's chart. Reverse Auto Adjustments - Batch to enable users to reverse automatic adjustments by using the Reverse Automatic Adjustments process in NextGen® Enterprise PM. You can access the Reverse Automatic Adjustments window by selecting File > Processes > Reverse Auto Adjustments. Reverse Auto Adjustments - Encounter to enable users to reverse automatic adjustments by right-clicking an encounter on the patient's chart and selecting Reverse Auto Adjustment. Reverse Payment to enable users to reverse payments from the Transactions tab in the patient's chart. Reverse Refund enable users to reverse refunds from the Transactions tab in the patient's chart. Different Scenarios for Reversing Adjustments You can manage and reverse the adjustments from NextGen® Enterprise

Help Guide for NextGen® Enterprise PM 8

Match Vendors to Refunds

Users with the Refund Vendor Matching security right can match vendors in an external system to payment refunds in the Payment Entry window. Note: You can perform vendor matching on unprocessed transactions only. The Refund Vendor Matching security right is turned off by default. From the main toolbar, select the Posting icon. The Batch Posting window opens. Select the applicable batch header record and select the open menu icon to display the Payment Entry window. In the Adj Code field, select a refund code with a patient source. Do one of the following: Select the Guarantor option. The application inserts the guarantor's information into the name and address fields. Select the Patient option. The application inserts the patient's information into the name and address fields. For non-third party person, select the Other option. The name and address fields remain blank and you can manually enter the data. For third party, select a refund code with source type of third party. In the Ref

Sample Security Right Setup

Recommendations

Refund Vendor Matching Security Right Setup

Refund Vendor Matching Setup

Set Up Rights to Match Refund Vendors

Set Up Vendor Labels for Enterprises

Reversing Payments, Adjustments, and Refunds

Match Vendors to Refunds

Sample Security Right Setup

Refund Vendor Matching Security Right Setup

Refund Vendor Matching Setup

Set Up Rights to Match Refund Vendors

Set Up Vendor Labels for Enterprises

Reversing Payments, Adjustments, and Refunds

Match Vendors to Refunds