Select the Default NDC Library

NextGen® Enterprise EHR Help

Setting up Immunizations Tasks to Streamline Vaccine Billing

To streamline vaccine billing as you complete various Immunizations tasks, ensure that billing administrators and appropriate clinical staff set up your NDC ID codes and SIM codes appropriately. Set up and map Custom SIM Codes for Immunizations Billing Set up Vaccine Billing Administration codes. Before you set up the vaccine inventory, select your practice’s default NDC Library and set up the NDC Library. Note: This enables the system to display the NDC details in the NDC Lookup when you add or update the vaccine inventory; or when you administer Immunizations in the Immunizations module. For accurate billing of alternate Medicare billing codes of certain Flu vaccines, your billing administrators also need to set up the NDC ID codes in the NDC Library. If you administer VFC Immunizations to VFC-eligible patients in your practice, for VFC billing purposes, you can configure unique custom SIM codes for the VFC and non-VFC patients for each location. Setting Up and Mapping Custom SIM Cod

NextGen® Enterprise EHR Help

Access the Immunizations Practice Preferences

In File Maintenance, select System > Practices > Preferences. The Practices List window opens. Locate and then double-click your practice. The Modify Practice Information window opens. Select Preferences. The Practice Preferences window opens. In the Preference List, select Orders Module, and then select the Imm tab. Parent topic: Setting up Immunizations Practice Preferences

NextGen® Enterprise EHR Help

Immunizations Setup Best Practices for Billing VFC and Medicare Patients

If your practice does the following: Follow These Best Practices: Uses standard CPT4 codes only Has Medicare patients and bills Flu vaccines Set up altenate Medicare Billing Code (Q codes) in the NDC Library. Select your practice's NDC Library in File Maintenance > Practice > Preferences. Tip: The Q codes are added to your practice's Service Item Library (SIM) when the CPT codes are updated annually. Uses CPT4 codes and custom SIM codes (for example, no charge billing and VFC billing) Treats VFC-eligible patients and uses custom VFC SIM codes Has Medicare patients and bill Flu vaccines Set up a custom VFC SIM code for a specific CPT4 code in the Service Item Library. Define the VFC SIM code default in Vaccine Billing by mapping to the appropriate CPT4 Code. Note: To be able to set up the VFC code in Vaccine Billing, you must apply Hot Fix 51. Set up Medicare Billing Code (Q codes) in the NDC Library. Select your practice's NDC Library in File Maintenance > Practice > Preferences. Uses

NextGen® Enterprise EHR Help

Set Up Alternate Medicare Billing Q Codes in the NDC Library

In NextGen File Maintenance, select Libraries > NDC. The NDC List window opens. From the list, open the default NDC Library as specified in the Libraries > Practice Preferences. The NDC List Maintenance window opens. Use the Filter Criteria section to search for an existing NDC by ID, Description, or associated CPT4 code. Enter or modify the NDC information. After adding the Medicare Billing code information, select OK. Tip: After entering your Q codes and completing your NDC Library updates, select the Default NDC Library in File Maintenance > Practice Preferences to enable the NDC feature for your practice. For more information on how to select Default NDC Library, see Select the Default NDC Library. Parent topic: Alternate Medicare Billing Q Codes in the NDC Library

File Maintenance Help for NextGen® Enterprise 8

Access the Immunizations Practice Preferences

In File Maintenance, select System > Practices > Preferences. The Practices List window opens. Locate and then double-click your practice. The Modify Practice Information window opens. Select Preferences. The Practice Preferences window opens. In the Preference List, select Orders Module, and then select the Imm tab. Parent topic: Orders Module Practice Preferences Setup

NextGen® Enterprise EHR Help

Restrict Users from Adding NDC IDs to the NDC Library When Administrating Immunizations Version

In System Administrator, select the required user group. Open Rights tab. Expand MODULES > File Maintenance. Select NDC Libraries, and then clear the Update check box under Access Rights. Note: All Access Rights are selected by default. Select Save to save your changes. Parent topic: Permissions for Adding NDC IDs to the NDC Library

Select the Default NDC Library

Recommendations

Setting up Immunizations Tasks to Streamline Vaccine Billing

Access the Immunizations Practice Preferences

Immunizations Setup Best Practices for Billing VFC and Medicare Patients

Set Up Alternate Medicare Billing Q Codes in the NDC Library

Access the Immunizations Practice Preferences

Restrict Users from Adding NDC IDs to the NDC Library When Administrating Immunizations Version

Setting up Immunizations Tasks to Streamline Vaccine Billing

Access the Immunizations Practice Preferences

Immunizations Setup Best Practices for Billing VFC and Medicare Patients

Set Up Alternate Medicare Billing Q Codes in the NDC Library

Access the Immunizations Practice Preferences

Restrict Users from Adding NDC IDs to the NDC Library When Administrating Immunizations Version