Privacy Consent

NextGen® Enterprise EHR Help

Access a Patient's Consent

Select or add a patient. Open the Privacy Consent window: In NextGen® Enterprise EHR, do one of the following: Select Privacy Consent from the File menu. Select the Privacy Consent link in the Patient Demographics template. Select the Privacy Consent button in the Privacy tab of the Add/Modify Patient Information window. In NextGen® Enterprise PM, select the Privacy Consent button in the Privacy tab of the Add/Modify Patient Information window. The Privacy Consent window opens. The left pane of the window displays any external system icons. If a message appears, stating that the patient's chart is protected from sharing data in one or more practices, then choose one of the following responses: To enable Enterprise Chart, and set and save the enterprise-level consent policy to Do Not Share in the patient's chart, select Yes. If you do not want to change the enterprise consent setting, select No. (Optional) To specify a consent policy for the patient, select or enter the consent policy i

NextGen® Enterprise EHR Help

Privacy Consent External System Icons

The Privacy Consent window may display any of the following icons that represent whether the patient's privacy consent is shared or not shared through a specific external system. Field Description Red X The consent is not set up for sharing the patient's information through this external system. Green Check Mark The consent is set up for sharing the patient's information through this external system. Warning Icon The consent for the external system has not been set up in HIE Gateway Administration. Contact your system administrator or NextGen Client Support. A Consent Discrepancy message also appears. To dismiss the window, select Close. Parent topic: Privacy Consent

Help Guide for NextGen® Enterprise PM 8

Privacy Consent

Consent status can be configured on up to three different levels: An enterprise policy applies to the combination of a single enterprise and a single external system. This policy provides the consent default for all patients of that enterprise when their data is being shared with that external system. Each enterprise policy can include practice overrides that establish a different consent default for a given practice. Each patient can optionally have a patient override that takes precedence over both the enterprise consent default and the practice default. Note: The practice default takes precedence over the enterprise default, and the patient override takes precedence over both enterprise and practice defaults. WhenEnterprise Chartis enabled for the enterprise, and the patient is configured as an enterprise patient, any practice overrides are ignored. If there is a patient override, that determines the patient consent. If there is no patient override, the enterprise consent default is

NextGen® Enterprise EHR Help

Managing Privacy Information

On the Privacy tab, you can enter information for a patient related to the practice’s HIPAA Privacy Notice. The information is saved for established patients with an existing chart, and for new patients when the chart is created. Information on the Privacy tab is stored at the practice level; therefore, each practice can enter and maintain different information for a patient. The Privacy tab is available as follows: Window: NextGen® Enterprise EHR NextGen® Enterprise PM NextGen® Optical Management Person Information No No N/A Patient Information Yes Yes No For more information on setting up Privacy Notices master list items for selection in the Privacy Notice Reason field, go to the NextGen Healthcare Success Community, and download the latest File Maintenance Master Lists Guide for NextGen Enterprise. Add or Modify Privacy Notice Information You can manage privacy information of a patient with a chart. Privacy Consent Parent topic: Management of Demographic Records

Help Guide for NextGen® Enterprise PM 8

Access a Patient's Consent

Select or add a patient. Open the Privacy Consent window: In NextGen® Enterprise EHR, do one of the following: Select Privacy Consent from the File menu. Select the Privacy Consent link in the Patient Demographics template. Select the Privacy Consent button in the Privacy tab of the Add/Modify Patient Information window. In NextGen® Enterprise PM, select the Privacy Consent button in the Privacy tab of the Add/Modify Patient Information window. The Privacy Consent window opens. The left pane of the window displays any external system icons. If a message appears, stating that the patient's chart is protected from sharing data in one or more practices, then choose one of the following responses: To enable Enterprise Chart, and set and save the enterprise-level consent policy to Do Not Share in the patient's chart, select Yes. If you do not want to change the enterprise consent setting, select No. (Optional) To specify a consent policy for the patient, select or enter the consent policy i

NextGen® Enterprise EHR Help

Consent Policy Information

Field Description External System You can select the external system that contains the consent policy. This could be a Health Information Exchange (HIE), Regional Health Information Organization (RHIO), or any other system. Enterprise Patient? Indicates whether the patient is an enterprise patient. Consent Status You can specify whether the patient consents to sharing their information. If you do not change this value, it defaults to the consent policy for the practice (if there is one), and otherwise defaults to the consent policy for the enterprise. Effective Date If you change the default value in Consent Status, you can select the date when the patient consent was captured,. The default is the current date. You are not enabled to select a date earlier than the patient's date of birth. If you select Use Default, the date is automatically reset to the date when the enterprise or practice policy was created, or to the patient's date of birth, whichever is later. Patient Override? Indi

Privacy Consent

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