Add Custom VFC SIM Codes to a Service Item Library

NextGen® Enterprise EHR Help

Add SIM Items to a SIM Library

After you have created a SIM library, you need to add service items and pricing information to the library. Select File Maintenance > Libraries > Service Items. From the Service Items List window, select the library to update. The Service Item Library Maintenance window opens. Select the open menu and select New. The three service item fields turn red. In the CPT4 Code field, enter a CPT4® code from your list of service items and then select Enter. The details for that CPT4® Code appears. In the General tab, do the following: In Eff Date, enter the effective date. In Exp. Date, enter the expiration date. In Non-Facility Price, enter the non-facility price in dollars. In Facility Price, enter the facility price in dollars. If you have more items to add, select Enter and repeat steps 4 to 6 for all service items you wish to add. Select OK when you are finished adding all your service items. The service items that you added display in the left panel. Parent topic: Using Advanced Service I

NextGen® Enterprise EHR Help

Verify the CPT4 Code in the Service Item Library

Prior to selecting and ordering Immunizations, verify the CPT4® in the SIM Library. Select File Maintenance > Libraries > Service Items. The Service Items List window opens. Double-click the default Service Item Library for your practice. Note: The default Service Item Library is indicated by a green color check mark under the Practice Default column. Enter the CPT4® code in the Search field. If the code exists, it appears in CPT4 Code. To verify if your alternate Medicare Billing code exists, enter the Q code in the Search field. Note: If the CPT4® code or Q code does not exist, you must set up the Service Item Library. For more information about setting up the Service Item Library, go to the NextGen Healthcare Success Community and download the latest System Administrator Guide for NextGen Enterprise. Parent topic: Using Advanced Service Item Library Mode

NextGen® Enterprise EHR Help

Immunizations Setup Best Practices for Billing VFC and Medicare Patients

If your practice does the following: Follow These Best Practices: Uses standard CPT4 codes only Has Medicare patients and bills Flu vaccines Set up altenate Medicare Billing Code (Q codes) in the NDC Library. Select your practice's NDC Library in File Maintenance > Practice > Preferences. Tip: The Q codes are added to your practice's Service Item Library (SIM) when the CPT codes are updated annually. Uses CPT4 codes and custom SIM codes (for example, no charge billing and VFC billing) Treats VFC-eligible patients and uses custom VFC SIM codes Has Medicare patients and bill Flu vaccines Set up a custom VFC SIM code for a specific CPT4 code in the Service Item Library. Define the VFC SIM code default in Vaccine Billing by mapping to the appropriate CPT4 Code. Note: To be able to set up the VFC code in Vaccine Billing, you must apply Hot Fix 51. Set up Medicare Billing Code (Q codes) in the NDC Library. Select your practice's NDC Library in File Maintenance > Practice > Preferences. Uses

NextGen® Enterprise EHR Help

Select Custom SIM Codes to Map

You can select custom (or alternate) SIM codes for mapping. In File Maintenance, select System > Vaccine Billing. The Vaccine Billing List window opens. Select the Open Menu button, and then select New. The Add Vaccine Billing Item window opens. Note: Only active CPT Codes display for the current practice. If you are mapping SIM Groups, select SIM Group Only and then select the Open Record button. The Vaccine SIM Code Search window opens. Note: If you are searching for a SIM Group, the SIM Groups dialog box displays. Search for a SIM code or SIM groups to map, if necessary. To select a SIM code or SIM Group to map, select the right arrow. The SIM Code moves to the Included section. Continue selecting SIM codes to map, if necessary, and then select OK. The selected SIM codes display in the Add Vaccine Billing Item window. To select the default VFC SIM code, highlight the appropriate code in the Linked Items section and select the VFC Default check box. For other custom SIM codes in the

NextGen® Enterprise EHR Help

Update the Mapped Custom SIM Codes

You can update your mapped custom (or alternate) SIM codes. In File Maintenance, select System > Vaccine Billing. Select the Open Menu button, and then select Open OR select the appropriate CPT Code and double-click. The Update Vaccine Billing Item window opens. If you are updating mapped SIM Groups, select SIM Group Only, and then select the Open Record button. The Vaccine SIM Code Search window or the SIM Groups window opens. If required, search for a SIM code or SIM groups to update the mapping selections. To add a SIM code or SIM Group to the mapped items, in the Available section, select the right arrow. The SIM Code moves to the Included section. To remove a SIM code or SIM Group from the mapped items, in the Included section, select the left arrow. The SIM Code moves to the Available section. Continue selecting SIM codes to update, if necessary, and select OK. The updated SIM codes display in the Update Vaccine Billing Item window. Select the Non VFC Default check box. If the SI

NextGen® Enterprise EHR Help

Administer Immunizations for VFC-Eligible Patients

If your practice treats VFC-eligible patients, you can administer immunizations to them. Note: Before administering Immunizations, ensure that you have completed the recommended set up and mapping steps for custom VFC SIM codes. After selecting the vaccines on the Select Vaccines tab, select the Vaccine Details tab. The Create New/Update Immunizations Order for patient name window displays (on the Vaccine Details tab). On the Vaccine Details tab, select the vaccine, and provide the Vaccine and Immunizations Detail. For a VFC-eligible patient immunization, select the VFC Reason check box and select a VFC Reason from the list. In the Vaccines grid list, for the selected vaccine, Is VFC is selected and the VFC Reason displays. Select the Lot Number, if it does not display, enter it manually. Vaccine Inventory data populates. Enter additional information for the selected Immunization order, for example, Vaccine date, Brand Name, or Route, patient received counseling (Counseled); or if the

Add Custom VFC SIM Codes to a Service Item Library

Recommendations

Add SIM Items to a SIM Library

Verify the CPT4 Code in the Service Item Library

Immunizations Setup Best Practices for Billing VFC and Medicare Patients

Select Custom SIM Codes to Map

Update the Mapped Custom SIM Codes

Administer Immunizations for VFC-Eligible Patients

Add SIM Items to a SIM Library

Verify the CPT4 Code in the Service Item Library

Immunizations Setup Best Practices for Billing VFC and Medicare Patients

Select Custom SIM Codes to Map

Update the Mapped Custom SIM Codes

Administer Immunizations for VFC-Eligible Patients