NextGen® Document Management Terminology

Term	Definition
Image acquisition device	A device that acquires images using the TWAIN protocol, such as a scanner.
Image	An item containing visual information such as an X-ray.
Document	An item containing text. When you scan an item and store it in NextGen® Document Management, the item becomes an image. All the items that you can search, view, and manipulate with NextGen® Document Management are technically images. Some are images of documents, while others are images of images.
TWAIN	A standard software protocol and applications programming interface (API) that regulates communication between software applications and image acquisition devices.
Remote scanning	An ability to operate a separate NextGen® Document Management at a remote location that uses the main image archive, located at the primary location. This process minimizes the network congestion due to image data.
Transfer interval	A period of time permitted to pass between the transference of segments of an image to or from a remote location.
Sleep interval	A period of time permitted to pass between the transference of separate images to or from a remote location.

NextGen® Document Management User Guide,

NextGen® Document Management Terminology

Term Definition Image acquisition device A device that acquires images using the TWAIN protocol, such as a scanner. Image An item containing visual information such as an X-ray. Document An item containing text. When you scan an item and store it in NextGen® Document Management, the item becomes an image. All the items that you can search, view, and manipulate with NextGen® Document Management are technically images. Some are images of documents, while others are images of images. TWAIN A standard software protocol and applications programming interface (API) that regulates communication between software applications and image acquisition devices. Remote scanning An ability to operate a separate NextGen® Document Management at a remote location that uses the main image archive, located at the primary location. This process minimizes the network congestion due to image data. Transfer interval A period of time permitted to pass between the transference of segments of an image to or from

NextGen® Document Management User Guide

Storing and Retrieving Documents and Images

You can use NextGen® Document Management to scan, store, and retrieve documents and images. You can use NextGen® Document Management, a document storage and retrieval application, to do the following: Scan or import documents and images into a central repository. Scan and view images from a remote location. File and store documents and images. Search and retrieve documents and images. View and annotate documents and images. Note: Use images that are scanned or imported into the system through image acquisition methods, such as File Import, Directory Import, and Scanner or Scan Template, for reference purposes only. Due to the potential discrepancies in image quality, do not use these images for diagnostic purposes. You can scan documents and images by using the following options: RemoteScan® from Quest TSScan from TerminalWorks NextGen® Document Management interfaces with NextGen® Enterprise EHR and NextGen® Enterprise PM. In NextGen® Enterprise PM, you can view patient images that are

NextGen® Document Management User Guide,

Connect a Scanner

You can use NextGen® Document Management with any TWAIN-compliant scanner or imaging device. Note: NextGen® Document Management does not support network-based scanners or scanners that save images on network drives instead of on the local disk. If you use a network-based scanner, you must save images in the TIFF (.tif) format. Install the TWAIN driver for the scanner or an imaging device on the computer where NextGen® Document Management is installed. Note: You can download the TWAIN driver from the scanner manufacturer's website. Connect a cable from the scanner to a USB, SCSI, or parallel port on the NextGen® Document Management computer. Note: You must use the fastest connection to connect the scanner to the computer. With a faster connection, you can scan large images such as X-rays. A USB or SCSI connection increases the scanning speed, but a parallel port connection reduces the scanning speed. You can now use the scanner with NextGen® Document Management. Parent topic: Configure

NextGen® Document Management User Guide

Connect a Scanner

To facilitate scanning documents, you can install a TWAIN driver on a computer, and then connect a scanner to the computer. You can use NextGen® Document Management with any TWAIN-compliant scanner or imaging device. Note: NextGen® Document Management does not support network-based scanners or scanners that save images on network drives instead of on the local disk. If you use a network-based scanner, you must save images in the TIFF (.tif) format. Install the TWAIN driver for the scanner or an imaging device on the computer where NextGen® Document Management is installed. Note: You can download the TWAIN driver from the scanner manufacturer's website. Connect a cable from the scanner to a USB, SCSI, or parallel port on the NextGen® Document Management computer. Note: You must use the fastest connection to connect the scanner to the computer. With a faster connection, you can scan large images such as X-rays. A USB or SCSI connection increases the scanning speed, but a parallel port co

NextGen® Document Management User Guide,

Configure NextGen® Document Management

Before using NextGen® Document Management, you must complete the following actions that can be performed in any order: Connect a scanner or an image acquisition device to a computer with the TWAIN driver installed. Configure NextGen® Document Management security rights in System Administrator. Set up the archive location for all images and documents by doing one of the following: If you are licensed to use remote scanning, set up the Imaging Archive Location folder on your network. If you are not licensed to use remote scanning, set up the Network Share Location folder on your network. Note: You must provide full access rights (read, modify, add, and delete) to users for these folders. Configure network impersonation. Create an organization structure for the documents and images. You can set up document fields, document types, and view categories for the organization structure. If you are licensed to use remote scanning, then set up the following remote scanning functionality: Set up r

NextGen® Document Management User Guide

Configure NextGen® Document Management

You must configure security rights and remote scanning before you can install and use NextGen® Document Management. Before using NextGen® Document Management, you must complete the following actions that can be performed in any order: Connect a scanner or an image acquisition device to a computer with the TWAIN driver installed. Configure NextGen® Document Management security rights in System Administrator. Set up the archive location for all images and documents by doing one of the following: If you are licensed to use remote scanning, set up the Imaging Archive Location folder on your network. If you are not licensed to use remote scanning, set up the Network Share Location folder on your network. Note: You must provide full access rights (read, modify, add, and delete) to users for these folders. Configure network impersonation. Create an organization structure for the documents and images. You can set up document fields, document types, and view categories for the organization stru

NextGen® Document Management Terminology

Recommendations

NextGen® Document Management Terminology

Storing and Retrieving Documents and Images

Connect a Scanner

Connect a Scanner

Configure NextGen® Document Management

Configure NextGen® Document Management

NextGen® Document Management Terminology

NextGen® Document Management Terminology

Storing and Retrieving Documents and Images

Connect a Scanner

Connect a Scanner

Configure NextGen® Document Management

Configure NextGen® Document Management