Viewing Transaction Dates

Help Guide for NextGen® Enterprise PM 8

Viewing Transaction Dates

All transactions including payments, adjustments, and refunds can have the following dates associated with them: Transaction Date The transaction date is the date on which the payment is received. This date defaults from the Default Date selected in the Batch Maintenance window. You can modify the transaction date before the batch is posted. The transaction date cannot be modified after the batch has been posted. Post Date The post date is the date on which the transaction batch is posted. The post date is the system date and users cannot be modified. Process Date The Process date is the date recorded during the practice closing process. You can modify the process date before the batch is posted. The process date cannot be modified after the batch has been posted. The process date could be the following: The process date is same as the post date for Auto Close if not overridden by a backdate in the Batch Maintenance window. The process date is the Current Process Date displayed on the

Help Guide for NextGen® Enterprise PM 8

Charge and Transaction Dates

Charge Create Date: The date captured during charge entry for each line item and reflects the date the charge was created or entered on the Charge Posting window. The date is equal to the current system date and it cannot be modified. Charge Service Date: The date captured during charge entry for each line item and reflects the date the service was rendered. The date defaults to the Charge Posting window from the Billable Date field on the Encounter Maintenance window. The date can be modified either before or after the practice closing process. Charge Process Date: The date captured during the practice closing process. For Auto Close, the date is the same as the current system date unless the process date was overridden (backdated) on the Charge Posting window. For Manual Close, the date is the Current Process Date displayed on the Practice Closing window unless the process date was overridden (backdated) on the Charge Posting window. In either case, the date cannot be modified after

Help Guide for NextGen® Enterprise PM 8

Charge and Transaction Dates

Charge Create Date: The date captured during charge entry for each line item and reflects the date the charge was created or entered on the Charge Posting window. The date is equal to the current system date and it cannot be modified. Charge Service Date: The date captured during charge entry for each line item and reflects the date the service was rendered. The date defaults to the Charge Posting window from the Billable Date field on the Encounter Maintenance window. The date can be modified either before or after the practice closing process. Charge Process Date: The date captured during the practice closing process. For Auto Close, the date is the same as the current system date unless the process date was overridden (backdated) on the Charge Posting window. For Manual Close, the date is the Current Process Date displayed on the Practice Closing window unless the process date was overridden (backdated) on the Charge Posting window. In either case, the date cannot be modified after

Help Guide for NextGen® Enterprise PM 8

Process Date Overrides

Authorized users can override the current process date for all transactions attached to a batch so that they appear on reports for the desired financial period. Using the Process Date field in the Batch Maintenance window, you can control the transaction date of the batch. To authorize a user, he or she must have access to the Batch Process Date Override function. When you leave the Process Date field blank in the transaction Batch Maintenance window, the process date assigned to all transactions in the batch is as follows: Auto Close - Process Date = Current System Date Manual Close - Process Date = Current Process Date (displayed when the close is performed) If necessary for reporting purposes, you can override the process date on the transaction Batch Maintenance window so that transactions entered in the batch are processed in a previous financial period. For example, a practice closes its month five business days after the calendar month end to give data entry personnel extra time

Help Guide for NextGen® Enterprise PM 8

Process Date Override

You can override the current date with necessary access rights for all transactions attached to a batch to display on reports for the desired financial period. You can control the transaction date of the batch using the Process Date field in the Batch Maintenance window. Note: You must select the Batch Process Date Override option to override the date. If you override the date, the transactions entered in the batch are processed in a previous financial period. If you have not entered the Process Date during the transaction in Batch Maintenance window, the process date assigned to all transactions in the batch is as follows: Auto Close - Process Date = Current System Date Manual Close - Process Date = Current Process Date (displayed when the close is performed) Note: For example, a practice may close its month, five business days after the end of the calendar month to allow data entry specialists extra time to record all transactions for the month into the system. On 8/3/13, a user inse

Help Guide for NextGen® Enterprise PM 8

Override the Process Date

If you have security rights for the Batch Process Date Override function, the Process Date Override field appears in the Batch Maintenance window. From the main toolbar, select the Posting icon. Select the applicable batch. Select New and then select Batch. The Batch Maintenance window opens. All transactions attached to the batch have a process date displaying in the Process Date field in the Batch Maintenance window. If you leave the Process Date field blank, the process date is the current date. The following list of rules and conditions control how the Process Date Override function and the Process Date Override field are used: You cannot select a date greater than the current date. You can override the process date for any new charge added per line item. The Process Date Override is the date last entered per the encounter. Only users with the correct rights and permissions can change the process date. Users without security rights see only the Process Date Override field when they

Viewing Transaction Dates

Recommendations

Viewing Transaction Dates

Charge and Transaction Dates

Charge and Transaction Dates

Process Date Overrides

Process Date Override

Override the Process Date

Viewing Transaction Dates

Charge and Transaction Dates

Charge and Transaction Dates

Process Date Overrides

Process Date Override

Override the Process Date