Process Date Overrides

Authorized users can override the current process date for all transactions attached to a batch so that they appear on reports for the desired financial period. Using the Process Date field in the Batch Maintenance window, you can control the transaction date of the batch. To authorize a user, he or she must have access to the Batch Process Date Override function.

When you leave the Process Date field blank in the transaction Batch Maintenance window, the process date assigned to all transactions in the batch is as follows:

• Auto Close - Process Date = Current System Date
• Manual Close - Process Date = Current Process Date (displayed when the close is performed)

If necessary for reporting purposes, you can override the process date on the transaction Batch Maintenance window so that transactions entered in the batch are processed in a previous financial period.

For example, a practice closes its month five business days after the calendar month end to give data entry personnel extra time to get all transactions for the month entered into the system. On 8/3/13, a user enters transactions that were deposited on 7/31/13 and those transactions need to be reported in the July 2013 period. Backdating the process date in the batch header to 7/31/13 accommodates this.

When you enter a process date in the Batch Maintenance window, the process date that the application assigns to all transactions in the batch is:

• Auto Close - Process Date = Date Entered in Batch Header
• Manual Close - Process Date = Date Entered in Batch Header