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Remove Unposted Transactions from an Encounter to be Deleted
Remove Unposted Transactions from an Encounter to be Deleted
You cannot delete encounters with posted transactions.
From the main toolbar, select the
Posting
button.
The
Batch Posting
window opens.
Select the batch that includes unposted transactions for the encounter to be deleted.
Right-click and select
Ledger
from the menu.
The
Transaction Ledger
window opens.
Select a transaction to be deleted.
Right-click and select
Transactions
from the menu.
The
Payment Entry
window opens.
Select the
Delete
button.
A prompt appears asking to confirm if you want to delete the transactions from the batch.
To delete the transaction, select
OK
.
The transaction is deleted from the encounter.
Close the
Payment Entry
window.
The
Transaction Ledger
window opens.
Repeats from steps 4 to 8 to delete additional transactions.
To close the
Transaction Ledger
window, select
Close
.
To close the
Batch Posting
window, select
Close
.
Help Guide for NextGen® Enterprise PM 8
Remove Charges from an Encounter to be Deleted
You cannot delete encounters with processed charges or with charges with posted transactions. Access the Patient Chart. Select the Encounters tab, and then the General sub-tab. From the Encounters list, select the encounter to be deleted. Right-click and select Charges from the menu. The Charge Posting window opens. From the ledger section of the window, select a charge to be deleted. Select the Delete button. A prompt appears asking to confirm if you want to delete this charge. To delete the charge, select OK. The charge is deleted from the encounter. Repeat steps 5-7 for additional charges to be deleted. Close the Charge Posting window. Parent topic: Delete Encounters
Help Guide for NextGen® Enterprise PM 8
Remove Payers from an Encounter to be Deleted
Access the Patient Chart. Select the Encounters tab, and then the General sub-tab. From the Encounters list, select the encounter to be deleted. Select the Insurance sub-tab. In the Encounter Insurance section, select a payer to be removed. Right-click and select Delete from the menu. A prompt appears asking to confirm the removal of encounter insurance. To remove the payer, select OK. One of the following occurs: If the payer is not associated with charges or claims, it is removed from the encounter. If the payer is associated with charges, the following prompt appears stating that there is a dollar amount in balance control bucket [n] and that the balance control must be updated before this payer can be deleted. For more information, see Remove Charges from an Encounter If the payer is associated with claims, then a prompt appears asking if you are sure about removing insurance as the insurance is still attached to claims. For more information, see Remove Claims from an Encounter Rep
Help Guide for NextGen® Enterprise PM 8
Remove Unposted Transactions from an Encounter to be Deleted
You cannot delete encounters with posted transactions. From the main toolbar, select the Posting button. The Batch Posting window opens. Select the batch that includes unposted transactions for the encounter to be deleted. Right-click and select Ledger from the menu. The Transaction Ledger window opens. Select a transaction to be deleted. Right-click and select Transactions from the menu. The Payment Entry window opens. Select the Delete button. A prompt appears asking to confirm if you want to delete the transactions from the batch. To delete the transaction, select OK. The transaction is deleted from the encounter. Close the Payment Entry window. The Transaction Ledger window opens. Repeats from steps 4 to 8 to delete additional transactions. To close the Transaction Ledger window, select Close. To close the Batch Posting window, select Close. Parent topic: Delete Encounters
Help Guide for NextGen® Enterprise PM 8
Delete Encounters
Sometime, it becomes necessary to delete an encounter, for example, the wrong patient’s appointment was checked-in and an encounter was created in error. Activity that may have already occurred on the encounter may include the following: The encounter was created from the Appointment Book using the Checkin/Create Encounter process. The status of the appointment changed from Expected to Kept when the encounter was created. The encounter was automatically linked to the appointment. Payers were attached to the encounter. Charges were entered on the encounter. Diagnosis codes from the charges were copied to the Patient Chart, Encounters tab. Transactions were entered on the encounter. The encounter was billed and a claim was created. To reverse the check-in of an appointment and delete the associated encounter, the activity that has already taken place on the encounter must be removed. This is typically done in the reverse order of how the activity occurred. To delete an encounter, you mus
Help Guide for NextGen® Enterprise PM 8
Remove Charges from an Encounter to be Deleted
You cannot delete encounters with processed charges or with charges with posted transactions. Access the Patient Chart. Select the Encounters tab, and then the General sub-tab. From the Encounters list, select the encounter to be deleted. Right-click and select Charges from the menu. The Charge Posting window opens. From the ledger section of the window, select a charge to be deleted. Select the Delete button. A prompt appears asking to confirm if you want to delete this charge. To delete the charge, select OK. The charge is deleted from the encounter. Repeat steps 5-7 for additional charges to be deleted. Close the Charge Posting window. Parent topic: Delete Encounters
Help Guide for NextGen® Enterprise PM 8
Search for Transactions
You can search for transactions from the Transaction Ledger window. Access the Batch Posting window. Select the applicable batch, right-click and then select Ledger. In the Ledger Lookup window, right-click and select Ledger Lookup. The Ledger Lookup window opens. Do the following as applicable: Enter a source identification number. Select one of the following source type: Account Budget Encounter Invoice Enter a transaction date. Enter the total amount billed. Enter the allowed amount. Enter the payment amount for a transaction. Enter the adjustment or refund amount. Select one or more of the transaction codes that you want to include in your search criteria. Enter the tracking description. Enter the last name of the patient. Clear the Include Reconciled check box if you do not want to include reconciled transactions as part of your search criteria. Clear the Include UnPosted check box if you do not want to include unposted transactions as part of your search criteria. Select Find. Pa
