Enter Dental Charges

Help Guide for NextGen® Enterprise PM 8

Field Descriptions for Entering a Charge

Use the following table to complete the fields for each charge entered on the encounter. Field Description Svc Dates Defaults to the Billable Date found on the Encounter Maintenance window. The From and To dates can be modified, by entering the date (MM/DD/YYYY) or by selecting the date from the Calendar button. Note: The encounter Billable Date and the charge Service Date are typically the same. Svc Item You can do one of the following: Enter or select the SIM code from the list. Enter or select the SIM description from the list. You can leave this field blank and press the Tab key to move to the SIM description field on the right. Note: The Service Item code is not sent on claims. CPT4 Shows the CPT4 code linked to the selected SIM code. This field cannot be modified. Note: The CPT4 code is sent on claims. Modifiers 1 - 4 In the Modifier fields to the right of CPT4, you can enter up to four 2-digit modifiers for the charge, if needed. Quantity Defaults to 1 and can be modified, if ne

Help Guide for NextGen® Enterprise PM 8

View Charges from the Charge Posting Window

You can view existing charges of a patient from the Charge Posting window. Open NextGen® Enterprise PM. Select Charges. The Charge Posting window opens. Select the desired patient and encounter. In the charge ledger section at the bottom of the window, right-click to access the shortcut menu. Select Ledger Views. Select one of the following Ledger Views. All Patient Charges: shows all charges for every encounter and every payment/adjustment for each charge. The first column on the left displays the encounter number. The total reflects the sum of all charges and the listed payments or adjustments. All Encounter Charges: Shows all charges for the encounter you select and every payment/adjustment for each charge. You can select an encounter from the Encounter field or from the All Patient Charges. The total reflects the sum of all charges and the listed payments or adjustments. This is the default view. Today's Charges: Shows all the entered charges with a create date of today. The first

Help Guide for NextGen® Enterprise PM 8

Enter Recurring Rental Charges

Open NextGen® Enterprise PM. Select Charges. The Charge Posting window opens. Select the desired patient and the In Progress encounter. Select New. Select the Recurring Rental Billing icon on the Charge Posting toolbar. The Rental Information Listing window opens. To add a rental, select New. The Rental Information window opens. Note: For new rentals, select New. If it is a new encounter in an existing series, select the appropriate rental record from the list. In the Rental Devices section, select Open Record and then select the SIM code you want to apply to the rental. Select Serial Number(s), and then enter the serial number of the rental device. In the Rental Limit Tracking section, enter the time frame information, next billing date, and equipment return date. Select Rendering, and then select the rendering physician from the list. In the Encounters Utilizing this Rental Information section, the application automatically fills the Encounter and Encounter Date. Select Notes, and th

Help Guide for NextGen® Enterprise PM 8

Enter Charges

Open NextGen® Enterprise PM. Select Charges on the NextGen® Enterprise PM toolbar. The Charge Posting window opens. To enter a charge, select New. Fill the fields for each charge entered on the encounter. Press the Tab key to move forward to the next field. Press the Shift and Tab keys to move back to the previous field. To complete the charge, do one of the following: To save the charge and enter another charge on the same encounter, select Next. The charge displays in the Charge Ledger at the bottom of the window. To save the charge without entering another charge, select Save. The charge displays in the Charge Ledger at the bottom of the window. To save the charge and clear the window to enter charges on another encounter, select Next Enc. To cancel the charge without saving changes, select Cancel. Field Descriptions for Entering a Charge You can enter the fields for each charge entered on the Charge Posting window. View Charges from the Charge Posting Window You can view All Patien

Help Guide for NextGen® Enterprise PM 8

Add Charges to an Invoice

To add charges to an invoice, do the following: Note: After adding charges to an invoice, the charge status changes to Rebill from Billed. Open NextGen® Enterprise PM. Select the Account icon on the main toolbar. The Account Lookup window opens. Enter the employer name in the Employer/Last Name field, and then clear the People Accounts check box. Select Find. The employer displays in the Account List section. Double-click the account. The Account Profile window opens. Select the Inv Summary or Inv Detail tab. Select the invoice to add charges. Select the Open Menu button and select Charges. The Charge Posting window displays the following information: Account: Employer name Invoice: Invoice number and date Svc Dates: Invoice create date Select New to enter the first charge. Enter the following for each charge: Svc Dates: Service Dates default from the invoice create date and can be modified if needed. Svc Item: Enter the SIM code for the charge being entered. Modifiers: Enter up to 4 m

Help Guide for NextGen® Enterprise PM 8

External Manual Charge Processing - History Report Columns

The following columns are available on the External Manual Charge Processing - History report: Column Name Description Data Populates From Prac Name Practice Name Practice associated with the patient's encounter Loc Name Location Name Charge Posting Encounter Encounter Number Encounter Maintenance Dt of Svc Date of Service Charge Posting Pat Name Patient Name Patient Information Per Nbr Person Number Patient Information Payer Name Payer Name Encounter Insurance Selection Note: The external payer is mapped to the NextGen payer in the Payers master file > External tab. Contracted Ind Contracted Payer Indicator Payers Master File Sts Encounter/Charge Status (Abbreviated) Encounter Maintenance Charge Posting Error Desc Error Description Charge Processing Crt Dt Create Date Modification Information Created By Created By Modification Information Mod Dt Last Modified Date Modification Information Modified By Last Modified By Modification Information CPT4 CPT4 Charge Posting Count Count Charge

Enter Dental Charges

Recommendations

Field Descriptions for Entering a Charge

View Charges from the Charge Posting Window

Enter Recurring Rental Charges

Enter Charges

Add Charges to an Invoice

External Manual Charge Processing - History Report Columns

Field Descriptions for Entering a Charge

View Charges from the Charge Posting Window

Enter Recurring Rental Charges

Enter Charges

Add Charges to an Invoice

External Manual Charge Processing - History Report Columns