Components of the Encounters Transactions Tab

Column	Description
Created	Date of the creation of the encounter.
Svc Date	Service date.
SIM Description	SIM description.
CPT4	CPT4 code.
Qty	Quantity.
Amount	Amount of the transaction.
Type	Type of transaction.
Deductible	Deductible amount.
Credit Card/Bank Acct Info	Credit card or bank account.
Tracking Desc	Tracking description.
Transaction Notes	Notes on the transaction.
Reason	Reason for transaction.
Tooth	Identified tooth.
Surface	Information on the tooth surface.
Quadrant	Information in a tooth quadrant.
Outsource Date	Date of the balance amount outsourcing.
Outsource Agency	Name of the Outsource agency.
Units	Anesthesia units. Anesthesia units is the sum of the following units: SIM Base Units Calculated Time Units Anesthesia Modifier Units
Optical Management Order Nbr	Order number from NextGen® Optical Management.
Anesthesia Units	Anesthesia units.
Resub#	Resubmission number. This column can be enabled and reordered by right-clicking the column. It can display up to 50 characters. Note: You can also edit the Resub# field on the Payment Entry window.

Help Guide for NextGen® Enterprise PM 8

View Anesthesia Units from the Patient Chart

Anesthesia units by category can be viewed for each charge on an encounter from the Transactions sub-tab on the Encounters tab of the Patient Chart. Access Patient Chart for the desired patient. Select the Encounters tab. From the list of encounters on the left, select the desired encounter. Select the Transactions sub-tab. To display a list of columns available for viewing on the Transactions sub-tab, right-click on any column heading. Columns names in the list that are included in the view display with a check mark icon. The following anesthesia units columns are available: Base Units: Displays base units defined for the anesthesia SIM code. Time Units: Displays time units calculated for the anesthesia charge. Modifier Units: Displays additional units added by modifiers or Anesthesia QC SIM codes. Total Anesthesia Units: Displays Base Units + Time Units + Modifier Units. To add a column to the view (no check mark), select on the column name. To remove a column from the view (with che

Help Guide for NextGen® Enterprise PM 8

Components of the Financial Information

The following table lists the various components displayed on the Financial tab of the patient chart and their descriptions. Column Description Date Displays the date of the encounter. Encounter Displays the encounter number. Charges Display the total amount for charges. Payments Displays the total amount for payments. Adj/Refunds Displays the amount for adjustments or refunds. Ins 1 Displays the primary insurance of the patient. Ins 2 Displays the secondary insurance of the patient. Ins 3 Displays the tertiary insurance of the patient. Self Displays if the patient is self-pay. Bad Debt Displays the amount in bad debt. Outsource Agency Displays the outsourcing agency. Outsource Date Displays the date the patient encounter is outsourced. Case Displays the case number. Patient Type Displays the patient type. Ln Item Bal Displays the line item balance. Create Age Displays the number of days since the encounter was created. Patient Resp Age Displays the patient responsibility age. Encounte

Help Guide for NextGen® Enterprise PM 8

Field Descriptions for Entering a Charge

Use the following table to complete the fields for each charge entered on the encounter. Field Description Svc Dates Defaults to the Billable Date found on the Encounter Maintenance window. The From and To dates can be modified, by entering the date (MM/DD/YYYY) or by selecting the date from the Calendar button. Note: The encounter Billable Date and the charge Service Date are typically the same. Svc Item You can do one of the following: Enter or select the SIM code from the list. Enter or select the SIM description from the list. You can leave this field blank and press the Tab key to move to the SIM description field on the right. Note: The Service Item code is not sent on claims. CPT4 Shows the CPT4 code linked to the selected SIM code. This field cannot be modified. Note: The CPT4 code is sent on claims. Modifiers 1 - 4 In the Modifier fields to the right of CPT4, you can enter up to four 2-digit modifiers for the charge, if needed. Quantity Defaults to 1 and can be modified, if ne

Help Guide for NextGen® Enterprise PM 8

Aging Analysis by Line Item Report Columns

The following columns are available on the Aging Analysis by Line Item report: Column Name Description Data Populates From 0-30 0-30 days Calculated 121-150 121-150 days Calculated 151-180 151-180 days Calculated 181-up 181-up Calculated 31-60 31-60 days Calculated 61-90 61-90 days Calculated 91-120 91-120 days Calculated Addr 2 Address Line 2 Patient Information Addr1 Address Line 1 Patient Information Admitting Admitting Provider Encounter Maintenance Aft Care Service Item After Care Days Service Items Library Alt Code Alternate Code Used for billing anesthesia during Charge Posting Charge Posting Alt Phone Alternate Phone Patient Information APG Code APG Code Base Unit Base Unit Price of Anesthesia This field is used to calculate the price for a SIM when it is designated and used as an anesthesia SIM. Service Items Library Beg Tm Beginning Time Used to calculate anesthesia billing. Charge Posting Birth Dt Date of Birth Patient Information Blood Quantum Blood Quantum Patient Informat

Help Guide for NextGen® Enterprise PM 8

Insurance Aging Analysis Report Columns

The following columns are available on the Insurance Aging Analysis report: Column Name Description Data Populates From 0-30 0-30 Days Calculated 121-150 121-150 Days Calculated 151-180 151-180 Days Calculated 181-up 181-up Days Calculated 31-60 31-60 Days Calculated 61-90 61-90 Days Calculated 91-120 91-120 Days Calculated Addr1 Address 1 Patient Information Addr2 Address 2 Patient Information Add-On APG Add-On Amount Adj Amt Adjustment Amount Payment Entry Admitting Admitting Provider Encounter Maintenance Aft Care Service Item After Care Days Service Items Library Alt Code Alternate Code Used for billing anesthesia during Charge Posting Charge Posting APG Code APG Code APG Date APG Response Date Bad Debt Bad Debt Balance Amount Patient Chart Base Unit Base Unit Price of Anesthesia This field is used to calculate the price for a SIM when it is designated and used as an anesthesia SIM. Service Items Library Beg Tm Beginning Time Used to calculate anesthesia Charge Posting Blood Quantu

Help Guide for NextGen® Enterprise PM 8

Components of the Filter Options Window

The following table lists the fields in the Filter Options window with their descriptions. Filter Description Rendering Physician Displays encounters with a specific rendering physician on the Encounter Maintenance window. Encounter Location Displays encounters with a specific service location on the Encounter Maintenance window. Primary Payer Displays encounters with a specific primary payer on the Encounter Insurance Selection window. Encounter Status Displays encounters with a specific encounter status. You can select one or more of the following: Bad Debt Billed History In Progress Rebill Unbilled Self Balance Displays encounters with a specific pat amount balance in balance control. You can select one of the following and then enter the balance amount. Equals Not Equals Greater Than Less Than Patient Type Displays encounters with a specific patient type on the Encounter Maintenance window. You can select one or more patient types. Encounter Date Displays encounters with a specific

Components of the Encounters Transactions Tab

Recommendations

View Anesthesia Units from the Patient Chart

Components of the Financial Information

Field Descriptions for Entering a Charge

Aging Analysis by Line Item Report Columns

Insurance Aging Analysis Report Columns

Components of the Filter Options Window

View Anesthesia Units from the Patient Chart

Components of the Financial Information

Field Descriptions for Entering a Charge

Aging Analysis by Line Item Report Columns

Insurance Aging Analysis Report Columns

Components of the Filter Options Window