Vaccine Master Files
The Vaccine (Immunizations) Master Files are updated and maintained in File Maintenance.
| Master File | Description |
|---|---|
| Vaccine Admin Billing | To select billing administration codes more easily, this master file enables you to set up a picklist of vaccine administration SIM billing codes at the practice level in File Maintenance. You can also set up custom SIM codes you have configured, such as a no charge employee Flu vaccine. The Vaccine Administration SIM Billing Codes enable you to select the billing administration codes to display when you administer immunizations (on the Vaccine Details tab's Admin CPT4 code field). |
| Vaccine Billing | If your practice administers immunizations for VFC-eligible patients, for billing purposes, you can set up custom VFC SIM codes for these patients. Using the Vaccine Billing option in File Maintenance, you can indicate that a VFC custom SIM code is a default billing code. The default indicates that an immunization is being administered for VFC-eligible patient. When administering Immunizations using the Orders' Immunization function, the default VFC Vaccine Billing code automatically displays in the Vaccine Billing code field on the Create New/Update Immunizations Order for (patient name) window. Once the immunization is Completed or Partially Administrated, the Vaccine Billing codes are then passed to NextGen® Enterprise PM for charge processing. |
| Vaccine Custom Name | This Master File enables you to create custom names for vaccines or update existing Vaccine Custom Names in File Maintenance. For example, your practice refers to the pediatric combination vaccine DTap-Hib-Polio (IPV) by the trade name Pentacel. Therefore, for increased consistency and efficiency, when selecting immunizations, your practice would prefer the system display Pentacel rather than the standard CPT/CVX Name. By setting up the Vaccine Custom Name, the system enables you to search by this name when selecting an immunization. It also displays the custom name in the Select Vaccine favorites list on the Select Vaccines tab (if it has been added to the Vaccine Favorites in File Maintenance). You can also update the Vaccine Custom Name in File Maintenance, if necessary. |
| Vaccine Funding Source | This Master File offers vaccine funding source information as system master file. For more information about Vaccine Funding Source, go to NextGen Healthcare Success Community and download the latest Orders Setup Guide for NextGen® Enterprise EHR. |
| Vaccine Inventory | To streamline your vaccine inventory set up and enhance your Immunizations workflow efficiency when administering immunizations, it is highly recommended that you use the Vaccine Inventory master file. The Vaccine Inventory master file contains data from First Data Bank (FDB). FDB provides efficient vaccine inventory data distribution and medication checking. When setting up the Vaccine Inventory, you can view detailed order information about the vaccine, such as the Procedure Code, CVX code and CVX Name. You can set up the Lot Number for inventory tracking and link NDC IDs for more accurate billing. You can enter vaccine information, such as the strength, route method, units used, available units, and expiration date. You can also indicate if a vaccine is to be used for a VFC-eligible patient or select if the system should apply vaccine information to all practices. |
| Vaccine Relationships | Vaccine Relationships enable certain vaccines to be grouped together. For example, MMRV is a combo vaccine that includes MMR and Varciella. Vaccine groupings enable users to more efficiently process Immunizations when selecting and administrating Immunizations to patients. These groupings are categorized as Vaccine Display Relationships and Vaccine Exclusion Relationships. You can update these groupings, if necessary. |
| VFC Reasons | If your practice administers Vaccine for Children (VFC) immunizations to eligible children, this master file enables you to work with Client Support to define the VFC reasons for each Registry. During the Immunizations set up, the system administrator must select the VFC reason and funding source. After the reasons are set up, you can update the VFC Reason and VFC coding system, if necessary. |
| VIS SetUp | To print or view VIS documents when ordering and administering a vaccine, you must first set up the VIS documents as follows:
Copy the VIS documents to the VIS folder. After copying the VIS documents in the VIS folder, you can download and attach the VIS documents to specific vaccines in File Maintenance>VIS Set Up, if necessary. |
- From the Application Launcher, select .
- Double-click the desired Vaccine master file from the list to select the appropriate master file as listed in the table above.