Preview Reports

File Maintenance Help for NextGen® Enterprise 8

Printing Reports

When a report is generated and displays on your screen, you can print a report from either from the Preview [Report Name] window or selecting Print Report from the report toolbar. Printing from the Preview [Report Name] window enables you to select a printer, a page range, and the number of copies to be printed. If you want to print specific pages instead of the entire report, you need to select the Preview Report . Printing from Print Report on the report toolbar prints directly to your default printer. To successfully print a report from the Preview [Report Name] window, the report must finish processing the data before you close the window. If you close the report before it is finished processing, the window closes without printing the report. Print a Report from the Preview Window Parent topic: Previewing a Report

File Maintenance Help for NextGen® Enterprise 8

Previewing a Report

Previewing a report enables you to see how the report will look once printed. The preview screen has different tools to help you review the information on the report. The Navigation bar helps you navigate through the report pages. The numbers indicate the page you are currently viewing and the total number of report pages. Select the arrows to move to the first, previous, next, and last pages. You can also use shortcut keys on the keyboard to move from page to page. You can press the SHIFT key to initiate a cursor that changes to . Then press the left arrow to move to the previous page or press the right arrow to move to the next page. Select the Magnifying Glass to zoom in and select it again to zoom out. After you select the Magnifying Glass, you can hover the mouse arrow on the page and left-click to zoom in closer or right-click to zoom out farther. In addition, you can select the arrow next to the Magnifying Glass and choose one of the pre-set selections. You can press the ALT key

Help Guide for NextGen® Enterprise PM 8

Preview and Print Reports

When a report is generated and it displays on screen, you can either print the report or you can preview the report to see how it will look when you print it. To print a report from the report display, do the following: From the report toolbar, select Print Report . Note: If you want to print specific pages instead of the entire report, select Preview Report . The report prints to your default printer. To preview a report from the report display, do the following: From the report toolbar, select Preview Report . The Print Preview window opens. If a message displays indicating the report does not fit on the page, select Yes to return to the report display, and then remove and resize columns as necessary. If you select No to return to the report, the report shows as much as possible, but some data is cut off. If several columns are cut off, then you should evaluate what information needs to be shown on the report. Previewing a Report Print a Report from the Preview Window Cancel a Report

Help Guide for NextGen® Enterprise PM 8

Working with Reports On-Screen

When you initially run a report, it displays the data. This is not a Print Preview; it is not an accurate representation of how the report looks when you print it. To see the report in a print preview, select the Preview Report button on the report toolbar. It does, however, give you a chance to: View the actual data of the report. Manipulate the data using the "drill-down" functionality. Set the report's column sizes. You can also use the Page Up and Page Down keys on your keyboard to look through the report on-screen. For more information, see Previewing a Report. Adjusting Report Columns Set Up Report Options Drilling Down to Show Report Details Parent topic: NextGen Enterprise PM Reports

File Maintenance Help for NextGen® Enterprise 8

Print a Report from the Preview Window

If you need to make changes to the page setup before printing your report, select Page Setup . The Page Setup window opens. Make your selections and then select OK to return to the report. Select Print . The Print window opens. Note: You can change print settings, such as the specific printer, page range, and number of copies, before you print. Your default printer is specified in your printer settings. If you want to send the report to a printer other than your default printer, choose it from the available printer listing. To print, select OK. If you do not need to make changes to page setup or printer settings, select Quick Print to bypass the steps above. The report prints to your default printer. Parent topic: Printing Reports

File Maintenance Help for NextGen® Enterprise 8

Working with the Report Display

When you initially run a report, the report displays the data for viewing purposes only; the display is not an accurate preview of how the report will print. The display enables you to: View the actual report data. Manipulate the data's source by drilling down see, Drilling Down to Show Report Details. Adjust the report column sizes. You can also use the Page Up and Page Down keys on your keyboard to view the previous and next pages. To view the report, select Preview Report on the Report toolbar. Adjusting Report Columns Set Up Report Options Drilling Down to Show Report Details Changing the Level of Detail for Report Totals Adjust Report Headers and Footers Setting Report Columns and Filters Parent topic: Reports in File Maintenance

Preview Reports

Recommendations

Printing Reports

Previewing a Report

Preview and Print Reports

Working with Reports On-Screen

Print a Report from the Preview Window

Working with the Report Display

Printing Reports

Previewing a Report

Preview and Print Reports

Working with Reports On-Screen

Print a Report from the Preview Window

Working with the Report Display