Add Collection Agency Information Field Descriptions

Field	Description
Collection Agency Name	Enter the name of the collection agency.
Address/ City/ State/ Zip/ Country/ County	The first space is for street number and name. The second space is for other address details such as suite number. If the ZIP code table is set up, you can enter the ZIP code, and the city, state, county, and country automatically display.
Phone/Fax Number	Enter the phone and fax number.
Contact	Enter the contact name of the collection agency.
E-Mail Address	Enter the e-mail address of the collection agency, if applicable.
Note	Enter any additional information.

File Maintenance Help for NextGen® Enterprise 8

Real-Time Address Validation for Collection Agencies

Real-time address validation occurs after you enter an address for a Collection Agency and select OK to save the data. This process applies to the address entered on the Add/Modify Collection Agency Information window. After you selectOKthe address is automatically sent to the USPS address validation API and compared to the addresses in the USPS database. The address fields that are sent for validation are address 1, address 2, city, state, and zip. The name of the entity is not sent. The USPS address validation API responds with one of several messages stating: Valid address. Address cannot be found. This address may be undeliverable. Address can be updated. The USPS provides the address found in the database. After the address validation process occurs, one of the following icons displays above the address fields on the window. - This icon indicates that an address may be undeliverable: The USPS database cannot locate the address in the USPS address validation API. The USPS returns a

File Maintenance Help for NextGen® Enterprise

Add Collection Agency Information Field Descriptions

Use the following table to set up your collection agency information. Field Description Collection Agency Name Enter the name of the collection agency. Address/ City/ State/ Zip/ Country/ County The first space is for street number and name. The second space is for other address details such as suite number. If the ZIP code table is set up, you can enter the ZIP code, and the city, state, county, and country automatically display. Phone/Fax Number Enter the phone and fax number. Contact Enter the contact name of the collection agency. E-Mail Address Enter the e-mail address of the collection agency, if applicable. Note Enter any additional information. Parent topic: Collection Agencies

File Maintenance Help for NextGen® Enterprise 8

Collection Agencies

In the Collection Agencies master file, you define the collection agencies to use when an encounter is pre-listed to Bad Debt status. From the Master Files - System list, select Collection Agencies. The Collection Agencies List window opens. Do one of the following: To add a new item, select open menu , and then select New. To modify an existing item, select the item in the list, select open menu , and then select Open. You can also double-click to open the item. The Add/Modify Collection Agency Information window opens. Enter the collection agency information. For more information on the fields on this window. If you want to hide the item in the list, select the Hide check box. Select Next to add another item or select OK to return to the Collection Agencies List window. Note: If you are editing an existing item, the Next button is not an option. Add Collection Agency Information Field Descriptions Real-Time Address Validation for Collection Agencies Parent topic: Master Files - Syste

File Maintenance Help for NextGen® Enterprise

Collection Agencies

In the Collection Agencies master file, you define the collection agencies to use when an encounter is pre-listed to Bad Debt status. From the Master Files - System list, select Collection Agencies. The Collection Agencies List window opens. Do one of the following: To add a new item, select open menu , and then select New. To modify an existing item, select the item in the list, select open menu , and then select Open. You can also double-click to open the item. The Add/Modify Collection Agency Information window opens. Enter the collection agency information. For more information on the fields on this window, refer to Add Collection Agency Information Field Descriptions. If you want to hide the item in the list, select the Hide checkbox. Select Next to add another item or select OK to return to the Collection Agencies List window. Note: If you are editing an existing item, the Next button is not an option. Add Collection Agency Information Field Descriptions Real-Time Address Validat

File Maintenance Help for NextGen® Enterprise

Field Descriptions in the Add or Modify Zip Code Information Window

General Field Description City Enter the city of the ZIP Code. State Enter the state of the ZIP Code. Zip Enter the ZIP Code. Country Enter the country of the ZIP Code. Default Area Code Enter the area code you want the application to display each time the zip code is used in an address. The remaining fields are available only when you open or create a ZIP Code in File Maintenance. They are not available when you add a ZIP Code on the fly. Field Description Time Zone Time Zone designation within the U.S. - numbers 4-11 are assigned as follows: Code Description 4 Atlantic 5 Eastern 6 Central 7 Mountain 8 Pacific 9 Alaska 10 Hawaii-Aleutian Islands 11 Samoa Daylight Savings Time Indicates whether a zip code is on daylight savings. County The county or parish of the ZIP Code. This field maps to the County master list. City Type Describes the type of station in the City Alias Name field: Code Description A Airport Mail Facility (AMF) B Branch C Community Post Office (CPO) D Area Distributi

File Maintenance Help for NextGen® Enterprise 8

Field Descriptions in the Add or Modify Zip Code Information Window

General Field Description City Enter the city of the ZIP Code. State Enter the state of the ZIP Code. Zip Enter the ZIP Code. Country Enter the country of the ZIP Code. Default Area Code Enter the area code you want the application to display each time the zip code is used in an address. The remaining fields are available only when you open or create a ZIP Code in File Maintenance. They are not available when you add a ZIP Code on the fly. Field Description Time Zone Time Zone designation within the U.S. - numbers 4-11 are assigned as follows: Code Description 4 Atlantic 5 Eastern 6 Central 7 Mountain 8 Pacific 9 Alaska 10 Hawaii-Aleutian Islands 11 Samoa Note: The time zone selections come from the Time Zone code table. Daylight Savings Time Indicates whether a zip code is on daylight savings. County The county or parish of the ZIP Code. This field maps to the County master list. City Type Describes the type of station in the City Alias Name field: Code Description A Airport Mail Faci

Add Collection Agency Information Field Descriptions

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