Remote Scanning System Requirements and Parameters

Remote Connections	Block Size (kilobytes)	Transfer Interval (secs)
1 Mbps	100	0
10 Mbps	500	0
128 Kbps	1	0
256 Kbps	3	0
512 Kbps	5	0

NextGen® Document Management User Guide,

Remote Scanning System Requirements and Parameters

If you are licensed for remote scanning, the device on which you run the Remote Scanning Network Service must meet the following system requirements: Dual-core processor for 50 or more users or quad-core processor for 100 or more users Minimum processor speed of 2.0 GHz 2.5 GB of RAM for every 50 users 40 GB of hard drive space per provider on the machine running the Remote Scanning Network Service Any of the following operating systems: Windows® 10 Build 1607 (Anniversary Update) Windows® Vista® Microsoft .NET Framework 4.6.2 Client and Extended Profile or above Note: The Remote Scanning Network Service must run as a domain user. The connection parameters you can set are: Block Size You can specify the block size in kilobytes to use for each transfer. Note: The average NextGen® Document Management image at 200 dpi black and white is 50 kilobytes. When the block size setting for the remote connection is set to 50K and the file size is less than 50K, the remote scanning service sends th

NextGen® Document Management User Guide

Configuring NextGen® Document Management Security

For NextGen® Document Management usage, you can configure the following for security controls: You can restrict users based on the document type. You can use network impersonation to restrict network access to image and document files. Network impersonation is a security process that controls user access to the image and document files stored in the Network Share Location folder. In NextGen® Document Management, you can use the username and password configured in enterprise preferences when you manipulate files in Windows® . You can set up operation rights to NextGen® Document Management imaging and report functions for user groups in System Administrator. You can manage access rights related to the scan templates for the security groups in System Administrator. Note: You must have the Modify permission to access the NextGen® Document Management images. Configure Operation Rights for Imaging Tasks You can configure operation rights for user groups to control image-related functions. Se

NextGen® Document Management User Guide

Configure Scan Templates

You can create templates with pre-configured TWAIN settings that you can apply to a batch when you scan documents. The template adjusts the TWAIN interface settings that control the scanner. Open File Maintenance. Under System in Master Files, select Document Management, and then select Scan Templates.The Scan Templates List window opens. Select the open menu button, and then select New.The Scan Control window opens. Enter a short description that indicates the type of scanning template you want to create. Select the number of dots per inch (DPI) to apply to the scanned images. Note: Higher resolutions slow down the scanning process and increase the size of scanned images. Select the color mode to apply to the scanned images.You can select Gray Scale to reduce image size and increase scanned image quality. For example, for better image qusality when you scan insurance cards or patient pictures, use Gray Scale instead of B&W (black and white). Set the brightness and contrast of the scan

NextGen® Document Management User Guide

Setting Up Storage Locations

A storage location is a folder on your network that holds the scanned images and documents you generate when you use NextGen® Document Management. The setup for the storage locations must exist in File Maintenance before you can assign any of them to serve as either a permanent or temporary archive or a cache for scanned images. If you are using NextGen® Document Management for a single location, then you can create only one network storage location to serve as the permanent network share location for all scanned images. CAUTION: To comply with the Health Insurance Portability and Accountability Act (HIPAA) and the Certification Commission for Healthcare Information Technology (CCHIT) requirements for security of patients’ medical information, you should encrypt all instances of patients’ Protected Health Information (PHI) that are stored on portable media devices using the Advanced Encryption Standard (AES) – 128-bit or higher. For more information on the security of patients’ medical

NextGen® Document Management User Guide

Connect a Scanner

To facilitate scanning documents, you can install a TWAIN driver on a computer, and then connect a scanner to the computer. You can use NextGen® Document Management with any TWAIN-compliant scanner or imaging device. Note: NextGen® Document Management does not support network-based scanners or scanners that save images on network drives instead of on the local disk. If you use a network-based scanner, you must save images in the TIFF (.tif) format. Install the TWAIN driver for the scanner or an imaging device on the computer where NextGen® Document Management is installed. Note: You can download the TWAIN driver from the scanner manufacturer's website. Connect a cable from the scanner to a USB, SCSI, or parallel port on the NextGen® Document Management computer. Note: You must use the fastest connection to connect the scanner to the computer. With a faster connection, you can scan large images such as X-rays. A USB or SCSI connection increases the scanning speed, but a parallel port co

NextGen® Document Management User Guide

Configure NextGen® Document Management

You must configure security rights and remote scanning before you can install and use NextGen® Document Management. Before using NextGen® Document Management, you must complete the following actions that can be performed in any order: Connect a scanner or an image acquisition device to a computer with the TWAIN driver installed. Configure NextGen® Document Management security rights in System Administrator. Set up the archive location for all images and documents by doing one of the following: If you are licensed to use remote scanning, set up the Imaging Archive Location folder on your network. If you are not licensed to use remote scanning, set up the Network Share Location folder on your network. Note: You must provide full access rights (read, modify, add, and delete) to users for these folders. Configure network impersonation. Create an organization structure for the documents and images. You can set up document fields, document types, and view categories for the organization stru

Remote Scanning System Requirements and Parameters

Recommendations

Remote Scanning System Requirements and Parameters

Configuring NextGen® Document Management Security

Configure Scan Templates

Setting Up Storage Locations

Connect a Scanner

Configure NextGen® Document Management

Remote Scanning System Requirements and Parameters

Remote Scanning System Requirements and Parameters

Configuring NextGen® Document Management Security

Configure Scan Templates

Setting Up Storage Locations

Connect a Scanner

Configure NextGen® Document Management