DEA Provider Requirements

NextGen® Enterprise EHR Help

ePCS Setup

The Drug Enforcement Administration (DEA) allows DEA registrants to write Electronic Prescriptions of Controlled Substances (ePCS). To control who can send these electronic prescriptions, the System Administrator application meets the DEA regulations that determine how applications and practices are to restrict eRx access rights. These measures rely on identity-proofing to prevent fraud. To comply with the DEA regulations, NextGen Healthcare providers can use any of the following ePCS authentication methods: Symantec™ VIP Token IdenTrust Mobile Authentication Service Imprivata Confirm ID™ for EPCS Note: You can prevent a specific medication (controlled substance) from being electronically prescribed by selecting the Do not allow eRX option from the Medication Tasks master file in File Maintenance. The ePCS setup process involves the following procedures in the System Administrator application: Set up the ePCS authentication method. Authorize ePCS registrar access. ePCS registrars give

NextGen® Enterprise EHR Help

Requirements to Submit Electronic Prescriptions of Controlled Substances

You can electronically submit a prescription for Drug Enforcement Administration (DEA) controlled substances by using Electronic Prescription of Controlled Substances (ePCS). ePCS uses the Surescripts retail and mail-order networks of pharmacies and must be set up through File Maintenance and System Administrator. Before you can electronically submit prescriptions for controlled substances, you must meet the following requirements: You are enrolled in ePrescribing. You are assigned with Surescripts Provider Identifier (SPI). You may also be required to select a supervising physician. You have two-factor authentication credentials. You must have prescribed the medication. Note: The application allows only the prescribing provider to sign and electronically submit a controlled substance medication. Submit Electronic Prescriptions of Controlled Substances Prescribers can submit electronic prescriptions for controlled substances with the two-factor authentication method. Parent topic: DEA

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ePCS Reports

To transmit electronic prescriptions for controlled substances (ePCS) according to the Drug Enforcement Administration (DEA) mandates, providers and system administrators can run ePCS reports to view and monitor the activities related to these transmissions for security and auditing purposes. The ePCS reports are described below: ePCS Prescriptions Report enables the provider to view and monitor the prescriptions for controlled substances sent electronically for their patients. The provider must ensure that the prescriptions are legitimate, and no suspicious activity has occurred. The recommended viewing of these reports is daily. ePCS Auditable Events Report enables the system administrator to track ePCS actions and events for one or more users to determine if any of these actions indicate signs of improper usage or abuse. The recommended viewing of this report is daily. Examples of auditable events include: Provider does not have ePCS access Provider did not prescribe the medication

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DEA Application Requirements

Drug Enforcement Administration (DEA) requires the application to restrict printing, faxing, and electronically prescribing controlled substances. The application applies the following rules for controlled substances: If you printed or faxed a controlled substance prescription, you cannot electronically send that prescription. If you electronically prescribe a controlled substance, you can print or fax that prescription. The printed or faxed report indicates that the printed or faxed copy is not for dispensing. If you electronically prescribe a controlled substance and the transmission fails, you can print or fax that prescription. The printed or faxed report shows a message stating the prescription was originally sent electronically to a pharmacy. The report also shows the following information: The pharmacy’s name The date and time of the eRx message A notification that the eRx message failed Note: The application meets the DEA cryptography requirements. Parent topic: DEA Requirement

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Assign or Update the DEA Number of a Provider

Each provider must have a valid, active individual Drug Enforcement Administration (DEA) number to electronically prescribe controlled substances. Newly issued DEA numbers may take up to 30 days to be processed. In File Maintenance, from Master Files > System, select Providers. The Providers List window opens. Double-click a provider. The Modify Provider Information window opens. In the Modify Provider Information window, select the Practice tab. Enter or update the DEA number for the provider as applicable. Modify Provider Information Select the ePrescribing tab. In the Networks section, select open menu, and then select Retail. Select Enroll or Update as applicable. The eRx Message Submission window opens. Select OK. Parent topic: DEA Requirements for Electronic Prescriptions of Controlled Substances (ePCS)

NextGen® Enterprise EHR Help

Set Up Provider ePCS Retail Service Level

You must set up a provider's retail service level for ePCS so that the provider can electronically prescribe controlled substances. In File Maintenance, from Master Files > System, select Providers. The Providers List window opens. Double-click a provider. The Modify Provider Information window opens. In the Modify Provider Information window, select the ePrescribing tab. In the Retail Service Level section, select ePCS. In the Networks section, select open menu, select Retail then Update. The eRx Message Submission window opens. Select OK. Parent topic: DEA Requirements for Electronic Prescriptions of Controlled Substances (ePCS)

DEA Provider Requirements

Recommendations

ePCS Setup

Requirements to Submit Electronic Prescriptions of Controlled Substances

ePCS Reports

DEA Application Requirements

Assign or Update the DEA Number of a Provider

Set Up Provider ePCS Retail Service Level

DEA Provider Requirements

ePCS Setup

Requirements to Submit Electronic Prescriptions of Controlled Substances

ePCS Reports

DEA Application Requirements

Assign or Update the DEA Number of a Provider

Set Up Provider ePCS Retail Service Level