Create an 837 Electronic File

Field	Description
Submitter Profile Library (required)	Select the applicable submitter profile library. Pending claims that were created with this submitter profile attached to the payer will be returned in the search. The 837 electronic files are created based on submitter profiles because the settings in the submitter profile are specific to the payer, which maintains HIPAA compliancy.
Claim Form (required)	Select one of the following claim forms: 1500 ADA (Dental) UB. You can only include one claim form type in an 837 electronic file. This corresponds to the submitter profile option, Number of functional groups per file.
Claim Type	Select the claim type to narrow the search for pending claims based on the claim type. When a claim type is selected, the search will return pending claims that meet the submitter profile and claim form criteria, as well as the specific claim type that was selected. This option corresponds to the Process as Claim Type field on the System tab in the Payer master file.
CPT4 Code Search	Select to access the CPT4 Code Search window. Use this window to add CPT4 codes to the Included list and filter on all claims that contain the CPT4 codes in this list. Note: Both current and expired codes display in the search window.
Beginning / Thru	To narrow the search for pending claims, enter a beginning and a thru date to display pending claims created during a specific time frame.

Help Guide for NextGen® Enterprise PM 8

837 Electronic File Creation - File Options and Pending Electronic Claims

The File Options and Pending Electronic Claims section of this window display on the General, Advanced, and Practices tab. File Options - you can identify the electronic file name, the batch type, create a report, create a test file, and update claim requests as they are processed. Pending Electronic Claims - This section displays the claims that match the search results entered on the General, Advanced, or Practices tab. You can select the claims to include in the electronic file. File Options Section This section of the window includes fields for identifying the file name and batch type. Also, you can run a report, update claim requests as processed, or create a test file. Use the following table to enter data in the fields in this section of the window. Menu Item Description Send Filename (required) To name the EDI file and the path to save the file, select the open folder icon . Browse to the desired location and then name the file. Batch Type (required Select the batch type. Prod

Help Guide for NextGen® Enterprise PM 8

Search for 837 Electronic Claims

Use the Advanced tab to create a search query for encounters by payer, patient name, rendering provider, financial class, report transmission code, ERA posted charges only, or location. The query you create, will return a list of pending electronic claims that match the search criteria. Select the EDI File button on the tool bar. Use the following table to enter search criteria on the Advanced tab: Field Description Payer Select a payer to narrow the search for pending claims. When a specific payer is selected, the search returns pending claims based on the submitter profile and claim form criteria, as well as the specific payer that was selected. This search field is beneficial if you want to create an 837 file for a single payer, but the submitter profile has been attached to more than one payer. Last Enter the first few characters or the last name of the patient to narrow the search for pending claims. First Enter the first few characters or the first name of the patient to narrow t

Help Guide for NextGen® Enterprise PM 8

Create an EDI File by Claim Type, CPT4 Code or Date

To create an EDI file by claim form, claim type, CPT4 code, or begin and end date, use this procedure. Select the EDI File toolbar button. The 837 Electronic File Creation window opens. Complete the following required fields: Submitter Profile Library Claim Form Send File Name Batch Type To further refine your search, enter data in the applicable fields. Enable any of the following check boxes to update claims, create a report, or send a test file: Update claim requests as processed Report results - to display the report after it is processed. Use test code in REF02 trans type segment Select Find. In the Pending Electronic Claims section select the claims to include in the EDI file. Select Process. The Electronic Send report generates and automatically displays when the Report Results check box is enabled. Parent topic: 837 Electronic File Creation Window

Help Guide for NextGen® Enterprise PM 8

Create an EDI File by Payer, Patient Name, Rendering Physician, Financial Class, or Location

Click the EDI File toolbar button. The 837 Electronic File Creation window opens. Complete the following required fields: Submitter Profile Library Claim Form Send File Name Batch Type Click the Advanced tab. To refine your search by payer, patient name, provider, financial class, or location, complete any of the following fields: Payer Last/First Name of the patient Rendering- select or search for the rendering provider Report Transmission Code Financial Class Location To search for claims by the primary, secondary, tertiary payer, or for ERA Posted Charges, enable the following check boxes: Primary Secondary Tertiary ERA Posted Charges Only Enable any of the following check boxes to update claims, automatically create a report, or send a test file: Update claim requests as processed Report results - to display the report after it is processed. Use test code in REF02 trans type segment Click Find. In the Pending Electronic Claims section select the claims to include in the EDI file. C

Help Guide for NextGen® Enterprise PM 8

Create an EDI File by Practice

Select the EDI File toolbar button. The 837 Electronic File Creation window opens. Complete the following required fields: Submitter Profile Library Claim Form Send File Name Batch Type Select the Practices tab. You can search for claims by a single practice, multiple practices, or all practices within your enterprise. To search for claims by single or multiple practices go to Step 5. To search for claims for All Practices in your enterprise go to Step 7. To search for pending claims associated with a single or multiple practices, select the open record icon. The Practices window opens. Select the Flashlight icon to search for practices. Move the applicable practices to the Included section. Select OK. To search for pending claims across all practices, enable the All Practices check box. Enable any of the following check boxes to update claims, create a report, or send a test file. Update claim requests as processed Report results - to display the report after it is processed. Use test

Help Guide for NextGen® Enterprise PM 8

837 Electronic File Creation Window Practices Tab

Practices Tab Field Description Practices List window Select the Open Record icon to display the Practices window, which allows you to include and exclude practices from the search criteria for pending claims. The ability to include or exclude practices is not limited by the Association feature for the Secure People Lookup function. Search functionality for creating 837 electronic files is available across all practices. All Practices Enable this check box to include all practices in the search criteria for pending claims. Note: If the system-level 837 Elect File Creation Search Filter Changed significant event is enabled, selections or changes made in the following fields on the Practices tab are included in the significant event message that is recorded when a user creates the electronic claim file: Practices added, All Practices. Parent topic: 837 Electronic File Creation Window

Create an 837 Electronic File

Recommendations

837 Electronic File Creation - File Options and Pending Electronic Claims

Search for 837 Electronic Claims

Create an EDI File by Claim Type, CPT4 Code or Date

Create an EDI File by Payer, Patient Name, Rendering Physician, Financial Class, or Location

Create an EDI File by Practice

837 Electronic File Creation Window Practices Tab

837 Electronic File Creation - File Options and Pending Electronic Claims

Search for 837 Electronic Claims

Create an EDI File by Claim Type, CPT4 Code or Date

Create an EDI File by Payer, Patient Name, Rendering Physician, Financial Class, or Location

Create an EDI File by Practice

837 Electronic File Creation Window Practices Tab