NextGen Knowledge Center

Encounter Information Data Field Descriptions for Form and Label Templates

The following table lists the Data Repository data fields and sub-data fields for encounter information. The sub-data fields are Encounter Primary, Encounter Secondary, and Encounter Tertiary. Encounter Information is represented by the data field icon.

Data Fields
Admitting Physician
Enc Rendering Prov Address 1
Enc Rendering Prov Address 2
Enc Rendering Prov City
Enc Rendering Prov City, State Zip
Enc Rendering Prov State
Enc Rendering Prov Zip
Encounter Adjustments
Encounter Admit Date
Encounter Admit Time
Encounter All Insurance Balance
Encounter Attending
Encounter Authorization Nbr Primary
Encounter Authorization Nbr Secondary
Encounter Authorization Nbr Tertiary
Encounter Balance
Encounter Balance (including unposted transactions)
Encounter Charges
Encounter Complaint
Encounter Date
Encounter Discharge Date
Encounter Discharge Time
Encounter Facility Address
Encounter Facility Fax Number
Encounter Facility Name
Encounter Facility Phone Number
Encounter ID (Barcode)
Encounter Insurance1 Balance
Encounter Insurance2 Balance
Encounter Insurance3 Balance
Encounter Location Address
Encounter Location Name
Encounter Location Phone
Encounter Marketing Comments
Encounter Marketing Data
Encounter Marketing Plan
Encounter Number
Encounter Number (Doc Mgmt Advanced)
Encounter Number (Doc Mgmt Separator)
Encounter Number - Bar Code Entry
Encounter Occurrence Code
Encounter Onset Date
Encounter Onset Time
Encounter Patient Balance
Encounter Payments
Encounter Payments Unposted and Posted
Encounter Provider Claim Value 1
Encounter Provider Claim Value 2
Encounter Refunds
Encounter Rendering Physician
Encounter Rendering Provider Demographics Address 1
Encounter Rendering Provider Demographics Address 2
Encounter Rendering Provider Demographics Business Phone
Encounter Rendering Provider Demographics City, State Zip
Encounter Rendering Provider Demographics Name
Encounter Rendering Provider Demographics Name First Last
Encounter State
Encounter Status
Encounter Sup Prov Address 1
Encounter Sup Prov Address 2
Encounter Sup Prov City
Encounter Sup Prov City, State Zip
Encounter Sup Prov Claim Value 1
Encounter Sup Prov Claim Value 2
Encounter Sup Prov State
Encounter Sup Prov Zip
Encounter Supervising Provider
Encounter Supervising Provider Nbr
Encounter Time
Encounter Total Balance
Encounter Unapplieds
First Consulting
Guarantor Address 1
Guarantor Address 2
Guarantor City
Guarantor City, State Zip
Guarantor Country
Guarantor First Last Name
Guarantor First Name
Guarantor Last Name
Guarantor Name
Guarantor Name With Prefix/Suffix
Guarantor Nick Name
Guarantor Phone
Guarantor State
Guarantor Zip
Head of Household Family Info Annual Income (most recent)
Head of Household Family Info Eff Date (most recent)
Head of Household Family Info Exp Date (most recent)
Head of Household Family Info Family Size (most recent)
Head of Household Family Info Verify Date (most recent)
Referring Location
Referring Prov Address 1
Referring Prov Address 2
Referring Prov City
Referring Prov Fax
Referring Prov Other 1 Phone
Referring Prov Phone
Referring Prov State
Referring Prov Zip
Referring Provider Name
Referring Provider Name First Last
Referring Provider Payer #
Rendering Chrg1 Claim Value 2
Rendering Chrg2 Claim Value 2
Rendering Chrg3 Claim Value 2
Rendering Chrg4 Claim Value 2
Rendering Chrg5 Claim Value 2
Rendering Chrg6 Claim Value 2
Rendering Group #
Rendering Provider #
Second Consulting
Location of accident
Type of injury
Encounter User-Defined Field 3
Encounter User-Defined Field 4
Clinical User-Defined Field 1
Clinical User-Defined Field 2
Clinical User-Defined Field 3
Clinical User-Defined Field 4
Enc Specific 1 UD Field
Encounter Specific Field 2 through Encounter Specific Field 50
Encounter Bill & Collection User-Defined Field 1
Encounter Bill & Collection User-Defined Field 2
Encounter Bill & Collection User-Defined Field 3
Encounter Bill & Collection User-Defined Field 4
Data FieldsDescription
Encounter Primary
Encounter Primary AdjustmentsEncounter Primary Adjustments
Encounter Primary Allowed AmountsEncounter Primary Allowed Amounts
Encounter Primary CityEncounter Primary City
Encounter Primary City, State ZipEncounter Primary City, State Zip
Encounter Primary Contact Full NameEncounter Primary Contact Full Name
Encounter Primary Copay AmountEncounter Primary Co-pay Amount
Encounter Primary DeductibleEncounter Primary Deductible
Encounter Primary DeductionsEncounter Primary Deductions
Encounter Primary Group #Encounter Primary Group #
Encounter Primary Group NameEncounter Primary Group Name
Encounter Primary Insured Address Line 1Encounter Primary Insured Address Line 1
Encounter Primary Insured Address Line 2Encounter Primary Insured Address Line 2
Encounter Primary Insured CityEncounter Primary Insured City
Encounter Primary Insured CountryEncounter Primary Insured Country
Encounter Primary Insured CountyEncounter Primary Insured County
Encounter Primary Insured DOBEncounter Primary Insured DOB
Encounter Primary Insured EmployerEncounter Primary Insured Employer
Encounter Primary Insured NameEncounter Primary Insured Name
Encounter Primary Insured OccupationEncounter Primary Insured Occupation
Encounter Primary Insured Relationship Code to PatientEncounter Primary Insured Relationship Code to Patient
Encounter Primary Insured Relationship to PatientEncounter Primary Insured Relationship to Patient
Encounter Primary Insured SexEncounter Primary Insured Sex
Encounter Primary Insured SSNEncounter Primary Insured SSN
Encounter Primary Insured StateEncounter Primary Insured State
Encounter Primary Insured Work PhoneEncounter Primary Insured Work Phone
Encounter Primary Insured ZipEncounter Primary Insured Zip
Encounter Primary Last Payment DateEncounter Primary Last Payment Date
Encounter Primary NameEncounter Primary Name
Encounter Primary PaymentsEncounter Primary Payments
Encounter Primary PhoneEncounter Primary Phone
Encounter Primary Plan #Encounter Primary Plan #
Encounter Primary Policy #Encounter Primary Policy #
Encounter Primary Policy Eff DateEncounter Primary Policy Eff Date
Encounter Primary Policy Exp DateEncounter Primary Policy Exp Date
Encounter Primary StateEncounter Primary State
Encounter Primary Street Address 1Encounter Primary Street Address 1
Encounter Primary Street Address 2Encounter Primary Street Address 2
Encounter Primary ZipEncounter Primary Zip
Payer User-Defined 1 NamePayer User-Defined 1 Name
Encounter Secondary
Encounter Sec CityEncounter Secondary City
Encounter Sec City, State ZipEncounter Secondary City, State Zip
Encounter Sec Group #Encounter Secondary Group #
Encounter Sec Group Na...Encounter Secondary Group Name
Encounter Sec NameEncounter Secondary Name
Encounter Sec PhoneEncounter Secondary Phone
Encounter Sec Plan #Encounter Secondary Plan #
Encounter Sec Policy #Encounter Secondary Policy #
Encounter Sec Prov Addr...Encounter Sec Prov Address1
Encounter Sec Prov Addr...Encounter Sec Prov Address2
Encounter Sec Prov City, State…Encounter Secondary Provider City, State Zip
Encounter Sec Prov Claim Val 1Encounter Secondary Provider Claim Value 1
Encounter Sec Prov Claim Val 2Encounter Secondary Provider Claim Value 2
Encounter Sec Provider NameEncounter Secondary Provider Name
Encounter Sec Provider Name First LastPrints the secondary provider's name as First Middle Last. For example, John Jimmy Smith instead of Smith, John Jimmy
Encounter Sec Ref Prov NameEncounter Secondary Referring Provider Name
Encounter Sec Ref Prov Payer #Encounter Secondary Referring Provider Payer #
Encounter Sec Renderin...Encounter Secondary Rendering Group #
Encounter Sec Renderin...Encounter Secondary Rendering Provider #
Encounter Sec StateEncounter Secondary State
Encounter Sec Street Ad...Encounter Secondary Street Address 1
Encounter Sec Street Ad...Encounter Secondary Street Address 2
Encounter Sec ZipEncounter Secondary Zip
Encounter Secondary Co...Encounter Secondary Contact Full Name
Encounter Secondary Ins...Encounter Secondary Insured Address Line 1
Encounter Secondary Ins...Encounter Secondary Insured Address Line 2
Encounter Secondary Ins...Encounter Secondary Insured City
Encounter Secondary Ins...Encounter Secondary Insured Country
Encounter Secondary Ins...Encounter Secondary Insured County
Encounter Secondary Ins...Encounter Secondary Insured DOB
Encounter Secondary Ins...Encounter Secondary Insured Employer
Encounter Secondary Ins...Encounter Secondary Insured Name
Encounter Secondary Ins...Encounter Secondary Insured Occupation
Encounter Secondary Ins...Encounter Secondary Insured Relationship to Patient
Encounter Secondary Ins...Encounter Secondary Insured Sex
Encounter Secondary Ins...Encounter Secondary Insured SSN
Encounter Secondary Ins...Encounter Secondary Insured State
Encounter Secondary Ins...Encounter Secondary Insured Work Phone
Encounter Secondary Ins...Encounter Secondary Insured Zip
Encounter Tertiary
Encounter Tert Prov Address 1Encounter Tertiary Provider Address 1
Encounter Tert Prov Address 2Encounter Tertiary Provider Address 2
Encounter Tert Prov Clai...Encounter Tertiary Provider Claim Value 1
Encounter Tert Prov Clai...Encounter Tertiary Provider Claim Value 2
Encounter Tert Ref Prov...Encounter Tertiary Referring Provider Name
Encounter Tert Ref Prov...Encounter Tertiary Referring Provider Payer #
Encounter Tert Renderin...Encounter Tertiary Rendering Group #
Encounter Tert Renderin...Encounter Tertiary Rendering Provider #
Encounter Tertiary Conta...Encounter Tertiary Contact Full Name
Encounter Tertiary Insure...Encounter Tertiary Insured Address Line 1
Encounter Tertiary Insure...Encounter Tertiary Insured Address Line 2
Encounter Tertiary Insure...Encounter Tertiary Insured City
Encounter Tertiary Insure...Encounter Tertiary Insured Country
Encounter Tertiary Insure...Encounter Tertiary Insured County
Encounter Tertiary Insure...Encounter Tertiary Insured DOB
Encounter Tertiary Insure...Encounter Tertiary Insured Employer
Encounter Tertiary Insure...Encounter Tertiary Insured Name
Encounter Tertiary Insure...Encounter Tertiary Insured Occupation
Encounter Tertiary Insure...Encounter Tertiary Insured Relationship to Patient
Encounter Tertiary Insure...Encounter Tertiary Insured Sex
Encounter Tertiary Insure...Encounter Tertiary Insured SSN
Encounter Tertiary Insure...Encounter Tertiary Insured State
Encounter Tertiary Insure...Encounter Tertiary Insured Work Phone
Encounter Tertiary Insure...Insured Zip
Encounter Tertiary Provider City, State ZipEncounter Tertiary Provider City, State Zip
Encounter Tertiary Provider NameEncounter Tertiary Provider Name
Encounter Tertiary Provider Name First LastPrints the tertiary provider's name as First Middle Last. For example, John Jimmy Smith instead of Smith, John Jimmy