Practices Preferences for Transaction Codes
You can select default transaction codes for patient payments and adjustments from the Payment Entry window in NextGen® Enterprise PM. In addition, you can select System Generated Transaction Codes to use when working with unapplied credits, pre-listing encounters for bad debt, voiding charges, and correcting encounter offsetting balances in NextGen® Enterprise PM
| Default Transaction Codes | |
|---|---|
| Field | Description |
| Patient Cash | Select a default transaction code for the Pay Code field in the Payment Entry window when users enter encounter-level patient payments. If you do not select a value, users must select an appropriate code during payment entry. |
| Patient Adjustment | Select the default method of payment entry. |
| Account Cash | Select a default transaction code for the Pay Code field in the Payment Entry window when users enter account-level patient payments. If you do not select a value, users must select an appropriate code during payment entry. |
| Account Adjustment | Select a default transaction code for the Adj Code field in the Payment Entry window when users enter account-level patient adjustments. If you do not select a value, users must select the appropriate code during payment entry. |
| Patient Portal Payment | Select a default transaction code for the Pay Code field in the Payment Entry window for all payments received from NextGen® PxP Portal.
|
| Pre-Service Payment | Select a default transaction code for payments in the Estimate Patient Cost window. |
| Pre-Service Bad Debt | Select default transaction codes for the payment of bad debts in the Estimate Patient Cost window. |
| System-Generated Transaction Codes | |
| Applied Encounter/Invoice Credit | Select the transaction code to use when an encounter-level unapplied credit is applied to charges in the encounter. The system-generated transaction credits (decreases) the charge balances by the amount applied. For example, if a -$10.00 encounter unapplied credit is applied to a charge with a $10.00 balance, then the charge balance decreases from $10.00 to $0.00. |
| Applied Encounter/Invoice Debit | Select the transaction code to use when an encounter-level unapplied credit is applied to charges in the encounter. The system-generated transaction debits (increases) the unapplied credit balance by the amount applied. For example, if a -$10.00 encounter unapplied credit is applied to a charge with a $10.00 balance, then the unapplied credit balance increases from -$10.00 to $0.00. |
| Applied Account Credit | Select the transaction code to use when an account-level unapplied credit is applied to charges in an encounter. The system-generated transaction credits (decreases) the charge balances by the amount applied. For example, if a -$30.00 account unapplied credit is applied to a charge with a $30.00 balance, then the charge balance decreases from $30.00 to $0.00. |
| Applied Account Debit | Select the transaction code for the system to use when an account-level unapplied credit is applied to charges on an encounter. The system-generated transaction debits (increases) the unapplied credit balance by the amount applied. For example, if a -$30.00 account unapplied credit is applied to a charge with a $30.00 balance, the unapplied credit balance increases from -$30.00 to $0.00. |
| Transfer Credit to Account | Select the transaction code to use when an encounter-level unapplied credit is transferred to an account, making it an account-level unapplied credit. The system-generated transaction debits (increases) the encounter unapplied credit balance by the amount transferred. For example, if a -$50.00 encounter unapplied credit is transferred to the account, the encounter unapplied credit balance increases from -$50.00 to $0.00. |
| Receive Credit on Account | Select the transaction code to use when an encounter-level unapplied credit is transferred to the account, making it an account-level unapplied credit. The system-generated transaction credits (decreases) the account unapplied credit balance by the amount transferred. For example, if a -$50.00 encounter unapplied credit is transferred to the account, the account unapplied credit balance decreases from $0.00 to -$50.00. |
| Bad Debt Credit | Select the transaction code to use when an encounter is pre-listed for bad debt. The system-generated transaction credits (decreases) the self-pay balance on the encounter. For example, if an encounter with a $60.00 patient balance is pre-listed for bad debt, the encounter self-pay balance decreases from $60.00 to $0.00. |
| Bad Debt Debit | Select the transaction code to use when an encounter is pre-listed for bad debt. The system-generated transaction debits (increases) the bad debt balance on the encounter. For example, if an encounter with a $60.00 patient balance is pre-listed for bad debt, the encounter bad debt balance increases from $0.00 to $60.00. |
| Void Charge | Select the transaction code to use when a charge on an encounter is void. The system-generated transaction credits (decreases) the charge balance by the original charge amount. For example, if a $100.00 charge is voided, the charge balance decreases from $100.00 to $0.00. |
| Offset Balance Transaction Code | Select the adjustment or payment transaction code to use when an offsetting encounter balance is corrected automatically from the History/Non-History Status data maintenance report in NextGen® Enterprise PM. For example, consider an encounter with a -$10.00 credit balance for the first charge and a $10.00 debit balance for the second charge. The system applies a $10.00 debit transaction to the first charge and a -$10.00 credit transaction to the second charge. The two offsetting transactions net to $0.00, and both charges then have a balance of $0.00. |